Executive Administrative Specialist - UCR Health in Riverside, California at University of California, Riverside
Job Description
Overview
Job ID 38294221
Category Administrative
Organization UCR Health
Department UCRH Administration Dept
Location Main Campus - UCR
Salary $71,785 - $114,715
Date Posted November 4, 2026
Application Deadline Open Until Filled
Schedule 8:30AM - 5:30PM
Full/Part Time Full-time(100%)
Level of Supervision Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
Under the general supervision, this position provides comprehensive administrative, operational, analytical, and project support to UCR Health leadership. Provides executive-level programmatic, administrative, analytical, credentialing, and project support across a broad range of issues, initiatives, programs, and matters of importance to UCR Health and the School of Medicine. Maintains an understanding of leadership (directors and chiefs) priorities and applies this knowledge in managing complex calendars and competing priorities, preparing leaders for meetings and engagements, coordinating communications and activities, and ensuring appropriate information and materials are available to support decision-making. Staffs executive committees and workgroups by developing agendas and materials, researching and synthesizing information, documenting key discussions and decisions, tracking action items, and initiating and completing follow-up as necessary. Responsibilities include performing administrative processes and projects; researching and analyzing operational and business matters; preparing reports, presentations, correspondence, and executive briefing materials; resolving administrative and service issues; supporting executive meetings and governance activities; implementing and maintaining procedures; and completing business transactions and other assigned operational activities. Exercises sound judgment, initiative, tact, discretion, and confidentiality while collaborating across UCR Health, campus departments, and external partners.This position is currently hybrid, with onsite work Monday through Thursday and optional remote work on Fridays. The schedule is subject to change based on operational needs.The full salary range for this position is $71,785.44 - $114,714.72 annually. However, the expected pay scale for this position is up to $90,744.48 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| A minimum of two years of prior experience supporting a c-suite executive. | Required |
| Demonstrated proficiency in Microsoft Excel and PowerPoint. Experience using Excel to organize, analyze, and present data, including the use of formulas, functions, charts, and tables, and using PowerPoint to develop clear, professional presentations for a variety of audiences. | Required |
| Progressive experience providing high-level executive, project management and analytical support in a medical school, medical center, or hospital environment. | Preferred |
| Special Condition | Requirement |
|---|---|
| Ability to travel between various SOM, UCR and affiliate sites as needed. | Required |
| Overtime | Required |
| Ability to compose correspondence that clearly and concisely provides information. |
| Ability to use sound judgment in responding to issues and concerns. |
| Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. |
| Skill and experience using office software applications, such as MS Word, PowerPoint, Excel, and Outlook to develop analytical summaries, reports, and correspondence. |
| Solid organizational skills and ability to multi-task with demanding timeframes. |
| Demonstrated extensive and progressive experience providing project management and analytical support. |
| Ability to work with a diverse group at all levels of an organization including faculty, staff, students, senior administrators, and external constituents. |
| Strong attention to detail. |
| Ability to organize and prioritize work and manage multiple priorities in a high volume, demanding environment. |
| Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. |
| Ability to remain flexible with changing priorities and last minute changes. |
| Ability to use discretion and maintain all confidentiality. |
| Working knowledge of common organization-specific and other computer application programs. |
| Demonstrated knowledge and understanding of academic and administrative structure of UCR. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
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