HR Generalist and Safety Coordinator in Capitol Heights, Maryland at U S Refuse Removal Inc

Human Resources Generalist / Safety Coordinator
Company: U.S. Refuse Removal Inc.
Department: Human Resources / Administration
Job Type: Full-Time
Work Arrangement: Primarily Onsite, with limited remote work as approved
Reports To: Owner / Operations Manager

Position Overview
U.S. Refuse Removal Inc. is seeking an experienced, organized, and detail-oriented Human Resources Generalist / Safety Coordinator to manage daily HR functions, including recruitment, onboarding, employee relations, personnel administration, safety programs, and regulatory compliance.
This position works closely with management and field operations to ensure employees are properly hired, trained, documented, and supported while maintaining compliance with company policies and applicable employment and safety regulations.

Key Responsibilities
Human Resources & Employee Relations
• Maintain confidential employee files, attendance records, disciplinary documentation, and personnel records.
• Support management with employee relations, workplace investigations, performance concerns, coaching, written warnings, and policy enforcement.
• Coordinate employee separations, offboarding documentation, and return of company property.
• Ensure company policies and HR procedures are consistently administered.
Recruitment & Onboarding
• Manage job postings, applicant screening, interview scheduling, and candidate tracking.
• Coordinate background checks, Motor Vehicle Record (MVR) reviews, and required pre-employment screenings.
• Prepare offer letters, hiring paperwork, and employee documentation.
• Conduct new-hire onboarding and orientation, ensuring all required forms, acknowledgments, and records are completed.
Safety & Regulatory Compliance
• Assist with safety programs, employee training, safety meetings, and incident documentation.
• Maintain Driver Qualification Files, CDL records, DOT medical certifications, and required compliance documentation.
• Coordinate applicable DOT/FMCSA drug and alcohol testing requirements.
• Track employee certifications, safety training, credential expirations, and compliance deadlines.
• Review and document truck-camera safety events, violations, coaching, and corrective-action follow-up.
• Assist with OSHA recordkeeping, safety inspections, and regulatory audits.
Workers' Compensation & Insurance Claims
• Coordinate workplace injury reporting, accident documentation, and workers' compensation claims.
• Communicate with insurance carriers and claims representatives.
• Maintain incident reports, employee statements, photographs, and supporting documentation.
• Track employee work restrictions, modified-duty assignments, and return-to-work status.
• Assist management with commercial auto, liability, and property-damage claims.
HR Reporting & Administration
• Maintain HR, safety, training, and compliance tracking systems.
• Prepare regular reports on staffing, attendance, employee relations, safety incidents, claims, and compliance.
• Monitor outstanding documentation, expiring credentials, and corrective-action deadlines.
• Recommend improvements to HR processes, employee communication, and administrative efficiency.
• Support additional HR initiatives as the company grows.
• Perform other duties as needed or assigned by management.

Education & Experience Requirements
• Bachelor's degree in Human Resources, Business Administration, Organizational Management, or a related field preferred; equivalent education and relevant experience will be considered.
• Minimum 2–3 years of HR experience, preferably in an HR Generalist or similar position.
• Experience with recruiting, onboarding, employee relations, disciplinary documentation, and HR compliance.
• Working knowledge of federal and Maryland employment laws and HR best practices.
• Experience in transportation, trucking, waste management, recycling, or logistics preferred.
• Familiarity with DOT/FMCSA and OSHA requirements preferred.
• SHRM-CP or PHR certification is a plus but not required.
Skills & Qualifications
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficiency in Microsoft Office and familiarity with HR management systems.
• Strong attention to detail, documentation, and time management.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Ability to communicate effectively with employees, supervisors, and senior management.

Ideal Candidate
We are looking for a proactive, dependable HR professional who demonstrates sound judgment, takes initiative, and understands the importance of supporting employees while protecting the company's interests.
The successful candidate will help maintain consistent HR practices, accurate documentation, a safe working environment, and regulatory compliance as the company continues to grow.

About U.S. Refuse Removal Inc.
U.S. Refuse Removal Inc. is a growing waste collection and recycling company committed to providing reliable, efficient, and professional services. We value employee safety, accountability, teamwork, and professional development.
Join our team and play an important role in supporting our employees and the continued growth of U.S. Refuse Removal Inc.