Human Resources Analyst in Scottsdale, Arizona at New Life Hospice LLC

Role Overview: The Human Resources Analyst provides hands-on administrative and operational support to the Human Resources department, with a primary focus on employee records management, audits, payroll support, licensure and credential tracking, offer letter preparation, and onboarding coordination. This role ensures accuracy, compliance, and consistency across HR processes in a growing, multi-state hospice organization. The HR Analyst works closely with HR leadership, Payroll, Compliance, and Operations to maintain organized employee files and support workforce readiness.

Core Responsibilities:

· Maintain complete, accurate, and compliant employee personnel files.

· Ensure timely filing of employment documents, acknowledgements, certifications, and credentials.

· Prepare employee records for internal, external, and regulatory audits.

· Support HR, payroll, and licensure audits, including survey and regulatory requests.

· Track and resolve missing or expired documentation.

· Ensure compliance with federal, state, and healthcare employment requirements.

· Support payroll processing through accurate data entry, audits, and reporting.

· Assist with payroll corrections, audits, and reconciliation.

· Partner with Payroll and Finance to ensure timely and accurate pay practices.

· Track and monitor professional licenses, certifications, and credentials for clinical and non-clinical staff.

· Ensure timely renewals and compliance with state-specific requirements.

· Notify leadership of upcoming expirations compliance risks.

· Prepare and distribute offer letters in accordance with approved templates and compensation guidelines.

· Coordinate pre-employment requirements, background checks, and onboarding documentation.

· Support onboarding processes to ensure new hires are set up accurately and timely.

· Support employee onboarding activities related to acquisitions, mergers, and organizational transitions.

· Assist with collection, review, and organization of employee records from acquired entities.

· Coordinate completion of onboarding documentation, acknowledgements, and systems access for transitioned employees.

· Partner with HR leadership, Compliance, Payroll, and Operations to ensure smooth workforce transitions.

· Track licensure, credentials, and employment documentation for acquired employees to ensure regulatory compliance post-close.

· Maintain data integrity within the Human Resources Information System (HRIS).

· Support system audits, updates, and reporting needs.

· Provide general administrative support to the HR department.

· Support compliance with federal and state employment laws, including FLSA, FMLA, ADA, EEO, and applicable healthcare employment regulations.

· Assist with audits, reporting, and documentation related to HR compliance.

· Maintain accurate records to support internal and external audits.

· Identify opportunities to improve HR workflows, data accuracy, and reporting efficiency.

· Support HR initiatives related to workforce planning, engagement, performance management, and retention.

· Participate in cross-functional projects supporting organizational growth and acquisitions.

· Prepare reports, presentations, and analyses for executive leadership.

· Translate HR data into actionable insights and recommendations.

· Other duties as assigned.

Basic Qualifications/Requirements:

· Bachelor's degree in Human Resources, Business Administration, or related field preferred.

· Minimum of 2-4 years of experience in HR administration, personnel file management, payroll support, or healthcare HR operations.

· Experience in hospice, home health, or multi-site healthcare organizations preferred.

· Strong attention to detail and organizational skills.

· Working knowledge or payroll processes and employment documentation requirements.

· Experience tracking licensure and credentials preferred.

· Proficiency with HRIS platforms and Microsoft Office.

· Ability to manage confidential information with discretion and professionalism.

· Excellent communication and presentation skills.

· Applicants must be legally authorized to work in the United States.

Physical Requirements:

· Ability to sit for extended periods and work at a computer.

· Ability to communicate effectively with leadership and staff.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment:

· Office-based full-time position.

· Minimal travel may be required.

Salary is annualized for reference and paid semi-monthly in accordance with company payroll practices. Employment is at-will.

Uplift Hospice is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age, veteran status, or any other protected status. We are committed to fostering an inclusive, respectful workplace.