Accounts Payable Specialist in Austin, Texas at INTERA Incorporated

INTERA Incorporated is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our growing accounting team at our headquarters in Austin, Texas. This hybrid-remote position reports directly to the Director of Financial Integration and supports full-cycle accounts payable for a respected multi-state engineering and environmental consulting firm. This role is responsible for processing invoices, expense reports, vendor payments, and account reconciliations while maintaining accurate financial records and ensuring compliance with company policies and accounting procedures.

The ideal candidate is analytical, dependable, and process-oriented, with strong problem-solving skills and a commitment to accuracy, continuous improvement, and excellent customer service. The position collaborates with project managers, office administrators, vendors, and accounting team members to support timely, accurate, and efficient payment processing. Success in this role requires the ability to manage high-volume, detail-oriented work, communicate professionally across departments, and handle confidential financial information with discretion and integrity. At INTERA, this position offers the opportunity to join a collaborative team that values professionalism, accountability, and high-quality work, while contributing to meaningful engineering and environmental projects globally.

Key Responsibilities

• Process a high volume of vendor invoices accurately and within established timelines
• Review invoices for appropriate approvals, coding, supporting documentation, and compliance with company procedures
• Coordinate invoice approvals with project managers, department leaders, and other internal stakeholders
• Maintain accurate vendor records, including W-9 forms, banking details, and vendor setup documentation
• Reconcile vendor statements and research and resolve invoice discrepancies
• Process employee expense reports and corporate credit card reconciliations
• Support month-end close activities, including accounts payable accruals and account reconciliations
• Assist with 1099 preparation and other year-end reporting requirements
• Support sales and use tax compliance across multiple states
• Maintain organized digital accounting records and documentation
• Respond professionally and promptly to vendor and internal inquiries
• Identify opportunities to improve accounts payable processes, workflows, and efficiencies
• Ensure compliance with company policies, accounting standards, and internal controls

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered
• Minimum of 3–5 years of progressively responsible accounts payable experience
• Experience working in a multi-state organization
• Strong understanding of accounts payable processes, internal controls, and accounting procedures
• Experience in a project-based accounting environment
• Proficiency with Microsoft Excel and accounting software systems
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to prioritize tasks, manage deadlines, and work effectively in a fast-paced environment
• Excellent communication, collaboration, and customer service skills

Preferred Qualifications

• Background in engineering, consulting, environmental, construction, or professional services industries
• Knowledge of project-based, job-cost, or work-in-progress accounting
• Proficiency with ERP systems such as Deltek or similar platforms
• Hands-on use of electronic invoice management or workflow systems
• Working knowledge of 1099 reporting requirements
• Understanding of multi-state sales and use tax requirements and reporting

About INTERA & Our Benefits

INTERA is a Top Workplaces USA 2025 award winner!

Founded in 1974, INTERA has grown into an international geosciences and engineering consulting firm that helps clients make informed business decisions, mitigate risk, and drive optimal outcomes in a multitude of industries. Building and sustaining a strong company culture is at the heart of INTERA’s practice of good stewardship. We strive to foster an environment where people love the work that they do and the place that they work because we believe that our employees are our most valuable asset. As an employee-owned company, we are committed to investing in our people’s needs for security, health, and well-being with:

• Medical, dental, and vision insurance that includes a free health plan option for employee-only coverage
• Paid parental leave – up to 12 weeks for birthing and non-birthing parents
• Group term life and accidental death and dismemberment insurance, short-term and long-term coverage – paid 100% by the company
• Paid holiday, vacation, and sick time
• Opportunities for stock ownership
• Performance-based bonuses and award programs for technical paper publication and employee referrals
• Career coaching instead of performance evaluations
• Tuition reimbursement, financial assistance for professional licensure and registration, and one paid membership to a professional society
• Pet insurance, LegalShield, IDShield, and more

These are just some of the reasons why many of our employees have spent 10 to 25 years at INTERA. We love what we do, and it shows