Accounts Payable Specialist 2 in Ladson, South Carolina at AHT Cooling Systems USA Incorp

AHT Cooling Systems USA, a recognized leader in refrigeration solutions for the grocery and convenience store industry, is seeking an Accounts Payable Specialist to join our team. This is a full-time, onsite role based in our Ladson, SC office.

Position Summary:

We are seeking a detail-oriented, motivated Accounts Payable Specialist who will be responsible for the accurate and timely processing of customer remittances and accounts payable transactions to ensure outstanding A/P balances are maintained and resolved on a daily basis. This position supports the efficient operation of the accounts payable function through transaction verification, account reconciliation, and responsive customer service while maintaining compliance with company policies and established procedures.

Key Responsibilities:

• Complete weekly and monthly intercompany reconciliation
• Download and enter invoices and select for payment according to AHT USA’s payment run procedures
• Ensure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHO
• Enter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costs
• Enter freight forwarder invoices in a timely manner
• Communicate effectively with suppliers and strive to maintain a positive business relationship
• Provide remittance advice (wire vendors only) by email
• Maintain accounts payable files
• Monitor vendor invoices for freight charges
• Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificate
• Assist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec)
• Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policy
• Perform month end accounts payable and payroll accruals
• Process vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts.
• Administration of contract management
• Process employee commission calculations
• Review and process expense reports monthly
• Process new vendor set up, including certification of insurance
• Perform other duties as assigned

Decision-making and Leadership Competencies:

• Strong analytical skills and attention to detail
• Excellent time management and the ability to prioritize a demanding workload
• Ability to communicate in an efficient yet friendly manner with customers both verbally and written

Job Specification/Expertise:

• Associate’s degree in accounting or another business-related field
• A minimum of six year’s accounts payable or accounts receivable experience required; or equivalent combination of education and experience

Special Requirements:

• Ability to sort, check, count, and verify numbers
• Demonstrated knowledge of accounting principles and/or bookkeeping procedures
• Demonstrated proficiency with Excel and Word
• Previous experience with SAP is preferred
• Strong Data Entry skills required
• Demonstrated ability to maintain the integrity and confidentiality of financial information

Physical Requirements:

• Must be able to stand/walk/move about specific work area: 15% of the time
• Must be able to bend/reach/twist/stoop: 10% of the time
• Must be able to lift up to 15lbs on a frequent basis: 10% of the time
• Must be able to lift over 15lbs on an infrequent basis: 0% of the time
• Must be able to work and operate a computer: 90% of the time
• Vision is required to analyze and process work; and to work on computers and other office equipment
• Hearing is essential for safety reasons; and to communicate with employees, supervisors, managers, vendors, suppliers and customers via conversation, group meetings, and/or phone conferences
• Ability to perform general administrative activities including, but not limited to: copying, filing, delivering documents, and attending meetings within the facility, etc.

We are proud to be an equal opportunity employer and welcome applicants from all backgrounds to apply. If you are a highly motivated professional with a passion for delivering exceptional service to our customers, we encourage you to explore this exciting opportunity. Join us in making a meaningful impact while growing your career in a dynamic and supportive environment.