Coordinator, Student Loan Programs in Philadelphia, Pennsylvania at Community College of Philadelphia

Job Title: Coordinator, Student Loan Programs
Salary Range: $47,389.00 - $78,192.00 Annually
Location: Main Campus - Philadelphia, PA
Job Type: Full-Time Administrator
Job Number: 2026-00082
Department: Financial Aid Office
FLSA: Exempt

Job Description:

Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

Position Summary

The Coordinator, Student Loan Programs processes Federal Direct Student Loans and Private Educational loan, coordinates debt management processes and monitors activity. The Coordinator oversees the Loan Entrance and Exit process. The Coordinator oversees the coordination process for returning aid funds for all escheated (stale-dated) student refund checks. The Coordinator counsels and advise students and parents concerning their financial aid eligibility. Responsibilities include the supervision of part-time administrative staff and student workers.

Essential Responsibilities

• Process and certify applications for Federal Direct Student Loans and private educational loans.
• Award Federal Direct Student Loans and private educational loans to student accounts after eligibility requirements have been met; review information and analyze problems and errors in student financial aid reports.
• Oversees the processing of the student entrance and exit programs and is responsible for the timely student communication status outreach to ensure Deparment of Education compliance.
• Counsel students and parents regarding dependency requirements, loan availability, lender attributes, assist with the FAFSA, review documents, and consult with counselors, case workers and other legal professionals, as required.
• Meet with lenders for updates on loan products and services; attend seminars and webinars to gain knowledge on regulatory updates.
• Organize debt management workshops for students and conduct topical review sessions for administrators and other staff on various loan procedures.
• Perform account analysis to correct missing information, to change and update student accounts.
• In collaboration with the Manager, Financial Aid Programs and Controller’s Office, review monthly escheated (stale-dated) refund check roster to return funds to the original loan provider.
• Supervise and part-time staff and student workers.
• In collaboration with the Manager, Financial Aid Programs, review and update parameters for processing files to accommodate system upgrades and changes in the semester and to make permanent improvements, as needed.
• , Make necessary adjustments to the parameters in the loan process when academic years or semesters change.
• Prepare required reports.
• Answer inquiries from students, lending institutions, and loan servicing agencies.
• Assist with review of applications for College-based aid.
• Maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.
• Deliver quality customer services to both internal and external constituents in a professional helpful and courteous manner.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree required. Any and all degree(s) must be from an accredited institution of higher learning.
• Three (3) years experience in financial aid programs including federal loans and alternative loans in a higher education environment required.
• Supervisory experience required.
• Knowledge of financial aid federal and state regulations required.
• Computer proficiency in Microsoft Word, Excel, and the Internet required.
• Experience working with enterprise-wide systems required.
• Excellent communication (oral and written) and interpersonal skills in all media (phone, face-to-face, and email) required.
• Detail-oriented with excellent organizational skills required.
• Ability to manage multiple, simultaneous priorities and meet deadlines required.
• Commitment to the mission of an urban community college required.
• Must excel in working as a member of a team, model exceptional service to internal and external customers, and work to facilitate change.

Preferred Qualifications

• supervisory experience in a financial aid environment preferred.
• MS Access proficiency preferred.
• Banner by Ellucian experience preferred.
• Experience in , a collective bargaining environment preferred.

If you are required to submit references in your application, please provide your current supervisor and two previous supervisor's contact information.

Please note - CCP will not contact your references until a contingent offer has been made. You will have the opportunity to alert your references and current employer prior to the reference check process beginning.

Thank you for your interest in opportunities at Community College of Philadelphia. Below is a summary of the comprehensive benefits package available to administrative employees.

Administrative employees receive a competitive benefits package that includes:

• Medical, prescription, dental, and vision coverage at no cost (PPO buy-up plan available at a cost)

• College-paid life insurance and long-term disability

• 403(b) retirement plan with a 10% College contribution when you contribute 5%

• Generous paid time off, including:

  • Vacation time: 23 paid vacation days; prorated based on hire date

  • Personal time: 22.5 hours annually (3 days - prorated based on hire date)

  • Sick time: paid at 100% with appropriate documentation

  • Paid bereavement leave

  • Paid holidays

• Tuition remission (100%) for employees and eligible dependents

• Forgivable Loan Program

• Employee Assistance Program (EAP)

• Additional perks include winter break, spring break, and summer hours (4-day workweek)

For additional details, please visit our benefits page.

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Doctorate degree
• Other

Do you have three (3) years experience in financial aid programs including federal loans and alternative loans in a higher education environment?

• Yes
• No