Planner I/Administrative Assistant in Providence, Rhode Island at Weston & Sampson Engineers Inc
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Job Description
Weston & Sampson is seeking a Planner I/Administrative Assistant out of our Providence, RI office. The ideal candidate will have 0 to 3 years of expeirence with a bachelors in environmental policy, planning, or a related field.
What you’ll do:
- Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables
- Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements
- Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures
- Complete excel spreadsheets and tables that will assist in project monitoring
- Monitor and respond to emails and phone messages with internal staff and external clients.
- Maintain filing system as needed.
- General office operations and upkeep including but not limited to:
- Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies,
- Communicate with Project Managers on project financial tracking and billing,
- Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes,
- Ensure that appropriate approvals are obtained in accordance with company policies,
- Perform additional assignments, as directed by the Administrative Manager and Supervisors
- Report problems to the Administrative Manager or direct supervisor as necessary Assist on multi-disciplinary teams on projects.
- Conduct research to support resilience, environmental, and urban planning projects.
- Prepare presentations, reports, memoranda, and other high-quality communication materials.
- Prepare both analytical and planning-level studies.
- Prepare presentations for and facilitate community meetings.
- Perform other related duties as required.
What you will bring:
- Bachelors degree (Masters Preferred) in environmental policy, planning, or a related field.
- One to three years of experience in environmental policy, planning, or a related field.
- Outstanding written and verbal communication skills; ability to communicate complex information to the public.
- Problem-solving skills, a strong work ethic, and the abilities to prioritize and multi-task.
- Ability to complete multiple tasks concurrently.
- Thorough knowledge of Microsoft Office Suite software products.
- Data analytics, data visualization or graphic design skills, preferred
- Previous administrative support experience.
- Any level of experience with graphic design skills are preferred.
- Strong written & verbal communication skills, leadership mindset and organizational skills.
- Ability to work in a collaborative team environment across multiple technical teams and regions.
- Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
- Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
- Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
- Ability to work independently, take initiative, set priorities and see projects through to completion.
- Must have a valid driver’s license and be willing to travel as required.
Salary Range: $59,000 - $74,000 based on education and experience
At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.
We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respect for each other’s ideas.
We offer:
- Meaningful work: Contribute to projects that protect and enhance the natural and built environments
- Ownership mindset: As an employee-owner, your work directly contributes to our shared success
- Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
- Flexible workplace: Work in a way that supports your life and not the other way around
- Strong culture: Join a team that values collaboration, inclusion, and recognition
Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)
We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.
Ready to transform your environment? Let’s work together.
Explore opportunities and apply: https://www.westonandsampson.com/careers
A note to third-party recruiters
Weston & Sampson manages all recruiting directly. We do not accept unsolicited resumes without a signed agreement in place. Any unsolicited submissions will be considered property of Weston & Sampson, and we are not responsible for associated fees.