Site Coordinator (Elementary) | Part-Time in Philadelphia, Pennsylvania at PLAE

About PLAE

The Player Academy of Excellence (PLAE) is a national youth leadership academy inspired by the legacy of Gary Player and Vivienne Player. The academy integrates literacy education, sports leadership development, mentorship, and community Engagement into a comprehensive youth development model designed to prepare young people for success in college careers in life Philadelphia will serve as the founding Flagship Academy with the long-term goal of expanding the PLAE model to cities across the United States.

About the role

• The OST Site Coordinator oversees the daily operations and logistics of the school-based Out-of-School Time (OST) program, ensuring smooth, safe, and high-quality afternoon programming for participating youth. Operating directly after the conclusion of the academic school day until 5:30 PM, the Site Coordinator provides leadership and supervision to program staff and consultants, facilitates key partnerships with school personnel and community agencies, and maintains regular communication with families. This role drives student engagement by managing curriculum implementation—focusing on Literacy, Social Emotional Learning (SEL), Mentorship, and Sports—while ensuring strict compliance with organizational policies, the School District of Philadelphia, and the Office of Strategic Partnerships.

Job Description

Operations & Program Management

• Oversee daily program logistics and manage the efficient use of school building spaces, including classrooms, cafeteria, multi-purpose rooms, and the gymnasium.
• Coordinate logistics, transportation, and scheduling for the high school peer mentorship program, ensuring students are safely transported and supported when traveling to Propel K–8 on designated days to mentor younger youth.
• Supervise participants' daily snack program during the afterschool session and summer programming.
• Organize and act as the primary liaison for program enhancements, dynamic field trips, sports activities, and on-site vendor activities.
• Manage and maintain accurate program data entry into required internal and external tracking systems.
• Ensure full compliance with organizational policies, Philadelphia School District requirements, and Office of Children and Families grant expectations.
• Provide the school Principal with weekly OST attendance reports within one business day following the end of each week.
• Maintain strict adherence to all health and safety protocols across all program spaces and during off-site mentorship travel.

Team Leadership & Staff Supervision

Provide daily on-site supervision, guidance, leadership, and conflict resolution support to program staff, consultants, and part-time OST personnel (including front door and security staff).

● Develop and manage staff work schedules, review lesson plans, and review and approve employee timesheets in Paycom.

● Deliver regular program and agency-wide updates to staff to ensure organizational alignment and cohesion.

Curriculum, Instruction & Student Support

Lead and oversee the execution of Project-Based Learning, Mentoship Literacy, Social Emotional Learning (SEL), and Sports activities designed for youth development.

● Collaborate on program schedules, seasonal activity planning, and curriculum updates that align with contractual Key Performance Indicators (KPIs).

● Prepare dynamic indoor and outdoor afternoon activities tailored to varying weather conditions.

● Maintain oversight of a positive behavior management plan and assist with student conflict resolution and problem-solving as needed.

School Integration & Community Engagement

Work collaboratively with school leadership to align OST offerings with school i mprovement action plan goals and performance targets.

● Build and sustain strong, professional relationships with parents and guardians through consistent communication regarding student learning and SEL needs.

● Execute parental outreach strategies to maintain strong student retention and regular program attendance.

● Plan and host monthly themed Parent Nights and promote events via flyers and organizational communication channels.

● Facilitate partnerships with local public and private agencies to expand resource access for students and families.

● Assist team members with community outreach, recruitment campaigns, and local events.

● Attend all mandatory core team meetings, professional development workshops, and required training sessions.

Desired Skills:

Leadership & Team Management: Proven ability to supervise staff, delegate responsibilities, manage schedules, and foster a collaborative team environment.

Youth Development Expertise: Deep understanding of age-appropriate youth programming, Social Emotional Learning (SEL) principles, and positive behavior management techniques. Curriculum Execution: Strong capability in designing and implementing Mentorship, Literacy, Project-Based Learning, and Sports activities.

Communication & Relationship Building: Outstanding i nterpersonal skills for establishing trust and strong rapport with students, parents, school administrators, and community partners. Organization & Logistics: High-level organizational skills to manage room utilization, student attendance data, daily schedules, and payroll systems efficiently.

Problem-Solving & Adaptability: Ability to handle real-time operational challenges, mitigate conflicts, and adapt plans based on environment, weather, or scheduling shifts.

Candidate Qualifications:

Education: Associate Degree or higher required.

Experience: Minimum of four (4) years of experience working directly with children and/or adolescents (experience in an afterschool, summer camp, or high school setting preferred). Strong familiarity with School District of Philadelphia environments, grant-funded youth programming, or community outreach preferred.

Proficiency with administrative systems, program data tracking, and payroll platforms (e.g. Rippling)

Required state and local background clearances for working with youth must be completed prior to hire.

Mandatory Clearances & Background Checks

PA State Police Criminal History Clearance

PA Child Abuse History Clearance

FBI Fingerprint Criminal Background Check

Mandated Reporter Training Certificate