Admin and Data Coordinator, Professional Development Center (PDC) at Restore Education

Position Description: The Admin and Data Coordinator of the Professional Development Center (PDC) will provide administrative and data support to establish the PDC at Restore Education in alignment with stakeholder needs, TWC outcomes, and career pathways adult education and training best practices. This will include direct responsibility for the development, collection, tracking and reporting of PDC metrics, outputs and outcomes to support project management, evaluation, goal attainment, and continuous improvement across all PDC activities. PDC activities include but are not limited to a cohort based professional development academy, multi-day symposium, regional events, webinars, online portal, contract database, and an employer resource hub, with the overarching goal to provide professional development and technical assistance. In addition to supporting data collection, tracking, and analysis, the position will also hold administrative duties including project tracking, meeting preparation and logistics, PDC calendar management and coordination, event logistics support, and regular report development. Reporting to the Project Manager, and supporting PDC leadership, the Admin and Data Coordinator will collaborate with multiple internal and external stakeholders as a key team member integral to the establishment and successful execution of PDC activities in collaboration with multiple stakeholders.

Supervisor: Project Manager, Professional Development Center

Status: Non-exempt

Schedule: Full-time hours with flexible schedule (some Evenings and Weekends required). Travel required up to 30% of time.

Location: Remote or hybrid (with location in the state of Texas required).

Responsibilities

Scheduling and calendaring of project meetings with PDC leadership, team members, contracted support and key stakeholders

Project meeting preparation to include securing agenda and materials, confirming attendance, logistics support, note taking, and follow-up as needed to support meeting productivity and goal attainment

Establish and execute processes and procedures for tracking project activities, milestones, participants, and outcomes in collaboration with the Project Manager

Enter data into appropriate database (i.e. Salesforce or TEAMS) and establish process for regular data entry and validation to ensure timely and accurate entry of all project activity and participant engagement data

Advise on data metrics, analysis and collection methods to support PDC evaluation projects and report creation

Create and prepare regular reports in alignment with TWC requests and Restore Education agency requirements

Conduct regular data analysis and share opportunities for continuous improvement with Project Manager

Format and catalogue professional development materials and resources utilized in PDC activities or of importance for the advancement of PDC goals

Organize and format content specific handouts, materials, and online resources for PDC academy, symposium, regional events, technical assistance and other PDC activities as needed

Provide data management and on-site logistics support for PDC symposium and regional events inclusive of but not limited to registration, attendance and evaluation process implementation and tracking

Collect and maintain of accurate contact information for key external project stakeholders and partners

Collaborate closely with marketing, advertisement and events contractors a to track outreach and recruitment data inclusive of but not limited to potential partners and participants across multiple sectors and industries

Assist with PDC data management Standard Operating Procedures creation and enforcement.

Performs related duties and fulfills responsibilities as required and/or assigned.

Education and Experience

HS Diploma/GED required; Associates or Bachelors degree preferred or appropriate combination of education and experience.

3+ years of clerical, record keeping, data management or administrative assistance experience, executive assistance experience preferred

Ability to operate standard office machines.

Advanced computer, word processing, Excel, database, and Internet experience.

Salesforce, TEAMS, or advanced CRM data management software experience required.

Strong organizational skills, including data organization and report creation.

Experience in multiple data collection and performance accountability.

Excellent written, verbal, and phone communication skills.

Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.

Knowledge and Skills

Sound judgment, keen analytical and business strategy skills, and the ability to think critically, make decisions, and justify recommendations and results based on data and analysis.

Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences.

Able to navigate a high degree of complexity in scheduling, organizing and managing calendars, event and meeting logistics.

Strong attention to detail and accuracy; persistent follow-through skills.

Ability to communicate effectively both verbally and in writing.

Ability to present an image of confidence and professionalism in appearance and attitude.

Ability to organize work, set priorities, coordinate workload, handle multiple responsibilities and meet deadlines.

Ability to maintain strict confidentiality of information and data gathered from work with students and parents.

Ability to provide high quality customer service to diverse stakeholders.

Willingness to learn new things and eagerness to acquire new skills.

Knowledge of the adult education system, workforce development pipelines and career pathway resources across Texas preferred

Schedule: Full-time hours with flexible schedule (some Evenings and Weekends required). Travel required up to 30% of time.

Estimated Hourly Rate: $24-28 per hour

Benefits: Employer-covered health, vision, and dental, and employer-covered life insurance, plus affordable auxiliary plans and generous PTO policy.

* This position is funded by a grant through 9/30/2026. Although the grant is expected to end after 12 months, there might be a possibility to obtain continued funding. If that would occur, your employment under the grant might also be extended. However, all employment is considered at will and may be terminated by you or the agency at any time regardless of the grant's end date. *

Restore Education is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LICENSES OR CERTIFICATES

Must possess a valid Class C Texas Drivers License or obtain a valid Class C Texas Drivers License within thirty (30) days after becoming a resident of the State of Texas.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Physical requirements include visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, bending, twisting, and walking to perform the essential functions.

ADA/ADAAA Statement

Restore Education is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, Restore Education does not discriminate against qualified individuals with disabilities regarding application, hiring, advancement, discharge, compensation, training or other terms, conditions, and privileges of employment. Moreover, it is Restore Educations policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of Restore Educations business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Admin and Data Coordinator, Professional Development Center (PDC) at Restore Education – SAN ANTONIO, Texas

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