Payment Posting Specialist in Rancho Cordova, California at EMS Management & Consultants Inc

Job Summary

The Payment Posting Specialist ensures received payments and denials are recording accurately in the billing system.

Major Responsibilities/Activities

• Ensure payments and/or denials are applied to the appropriate account(s)
• Use critical thinking to review any payments or denials to determine the next step in the billing cycle for any remaining balance(s) due
• Collaborate with internal teams, research websites and contact insurance payers to obtain the required documents to post payment(s) and/or denials
• Perform reconciliation to ensure all payments received have been accurately posted. If a payment cannot be posted, document the reason why, and the amount that could not be posted.
• Process credit card payments
• Post contractual allowances when required
• Follow PCI Compliance
• Track one off client reporting requirements to identify best practices and prevent misses
• Respond to team emails and ensure all emails are responded to within company guidelines
• Edit or create necessary SOPs, Job Aids and communication bulletins
• Consistently support and demonstrate the company mission and values

Other Responsibilities/Activities

• Respond to team email boxes and ensure all emails are responded to within company guidelines
• Assist team members in converting virtual credit card payments to eft and/or checks.
• Assist with month end reporting functions and distribute according to the specific client reporting delivery requirements
• Initiate the daily emailer functions ensuring client reports are properly held if necessary
• Review and resolve trips placed on the AR Review schedule of RescueNet Billing
• Coordinate credit card and ACH refunds with the Finance Department
• Review the EMSafe batch list and provide indexing guidance to the team
• Provide administrative support as directed
• Perform other necessary tasks as assigned by supervisor

Required Education, Skills, & Experience

• High School Diploma
• Ability to work independently with minimal leadership direction
• Strong, effective, and professional written and verbal communication skills. Must be able to apply these skills with individuals from diverse backgrounds both internal & external to the company.
• Ability to prioritize tasks by impact and importance
• Highly organized with ability to be proactive, manage time, and prioritize work with little supervision
• Ability to function well within a cross-functional team setting and independently
• Willing and able to adapt to changes in work environment, procedures, priorities, schedule, and job duties
• Detail-oriented

Preferred Education, Skills, & Experience

• Previous medical billing and/or account reconciliation
• Knowledge of HIPAA and PCI Compliance
• Previous experience creating job aids and SOPs

Working Environment/Physical Requirements

• General office environment
• Frequent typing
• Sitting for long periods of time, some standing
• Use of basic office equipment such as computer, fax, printer, copier

Pay range: $17.00 - $20.00/hour. Individuals in this role are eligible to participate in a discretionary bonus plan and a comprehensive benefit package, including a retirement plan, health coverage, and paid time off. Visit https://emsmc.com/careers/ to explore our total rewards package.

Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process, please contact HR at humanresources@emsmc.com.

The responsibilities and duties outlined in this job description are not exhaustive and may be subject to change to meet the needs of the business. This job description is not an implied contract of employment and does not alter the at-will employment relationship.

There is no anticipated closing date for applications; The role will remain open until filled.

Applicants must be authorized to work in the United States now and in the future; this role does not offer current or future visa sponsorship.