Payroll Specialist in Fairfield, California at Saxco - A Novvia Company

Payroll Specialist – West Coast Operations

Novvia is seeking a dedicated and detail-oriented Payroll Specialist to join our team and ensure the accurate, timely, and compliant processing of payroll for our West Coast workforce, with a particular focus on California employees. This is an excellent opportunity for a payroll professional with hands-on experience, a strong understanding of payroll regulations, and a commitment to precision and deadlines. Join us and contribute to a dynamic organization that values accuracy, compliance, and employee satisfaction.

Key Responsibilities:

- Process payroll accurately and on schedule across various pay cycles, including weekly, bi-weekly, semi-monthly, and monthly.

- Review and verify timekeeping data, ensuring correct calculation of regular hours, overtime, and other pay components.

- Ensure compliance with federal, state, and local payroll laws and regulations, with particular attention to California-specific requirements.

- Maintain and update payroll records, including employee information, tax data, and benefit deductions.

- Collaborate with HR and finance teams to resolve payroll discrepancies and respond to employee inquiries.

- Prepare and distribute payroll reports, summaries, and tax filings as required.

- Stay current with payroll legislation and industry best practices to ensure ongoing compliance and process improvements.

Skills and Qualifications:

- Proven experience in payroll processing, preferably within a multi-state environment with a focus on California.

- Strong knowledge of payroll laws, tax regulations, and compliance requirements.

- Proficiency with payroll software and systems; experience with popular platforms such as ADP, Paychex, or equivalent is preferred.

- Excellent attention to detail and organizational skills.

- Ability to work under tight deadlines and handle multiple priorities effectively.

- Strong communication skills and the ability to collaborate with cross-functional teams.

- High level of integrity and confidentiality in handling sensitive employee data.

- Bachelor’s degree in Business, Finance, Human Resources, or related field is preferred.

At Novvia, we foster a collaborative and inclusive culture that encourages growth and innovation. We offer competitive benefits and opportunities for professional development, making it an ideal environment for payroll professionals looking to make an impact where payroll matters most.

• 2+ years of hands-on payroll processing experience, preferably supporting California employees in a multi-site or multi-state environment.
• Working knowledge of payroll practices, payroll taxes, deductions, wage-and-hour concepts, and payroll reconciliation.
• Experience with a payroll/HRIS system.
• Strong Excel skills, including formulas, sorting/filtering, data validation, and reconciliations.
• Exceptional attention to detail, numerical accuracy, organization, and follow-through.
• Ability to manage confidential employee, compensation, tax, and banking information.
• Strong communication skills and a customer-service mindset.