Logistics & Sales Support Coordinator in Alameda, California at St George Spirits Inc.

Location: Alameda, CA

Position: Full-time, non-exempt

Salary Range: $25-$29 p/hr

About St. George Spirits

Founded in 1982, St. George Spirits is America’s oldest craft distillery. We are passionate about innovation and deeply committed to our craft. Our portfolio of original spirits includes a range of American single malt whiskey, as well as brandies, gins, vodkas, liqueurs, and absinthe. Our work has been recognized through a decade of James Beard Award nominations and multiple Hall of Fame honors. We are proud to be a true American original.

St. George Spirits is committed to maintaining a safe, inclusive, and compliant workplace where craftsmanship, collaboration, and accountability are core values.

Position Summary

The role involves clerical and administrative support in a fast-paced, highly regulated environment subject to federal and state compliance requirements and periodic audits. We are seeking a detail-oriented individual with strong organizational and time management skills who can effectively manage multiple priorities and maintain accuracy in a dynamic work environment.

This position reports to the Supply Chain Manager

The duties listed below represent the essential functions of the position. Duties may be adjusted or reassigned as operational needs require. Regular and reliable attendance is required. Reasonable accommodations may be made to enable qualified individuals to perform these essential functions.

• Generate and organize shipping paperwork (bills of lading, sales orders, etc.)
• Prepare, ship, and track samples of bulk products
• Prepare federal, foreign, and freight export documentation
• Serve as the primary point of contact for third-party logistics providers (3PL)
• Utilize and maintain Excel-based tracking and reporting tools for shipping summaries and related logistics reporting
• Provide reports as needed to the sales team and associated vendors
• Maintain and update product master data in Airtable
• Support the onboarding of new distributors
• Retain and file documentation consistently to ensure accurate state and federal audits
• Assist with semi-monthly internal audits
• Track deadlines for licenses and registrations nationally
• Ensure adherence to state reporting standards nationally
• Maintain state product registration and license renewal paperwork nationwide as needed
• Support internal teams with documentation on an as-needed basis
• File annual Hazardous Materials Business Plan (HMBP) with Alameda County and serve as their point of contact for related matters.
• Provide additional clerical, logistics, and administrative support as needed

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Strong attention to detail. Proof read own work to the highest level of accuracy.
• Strong numerical and analytical skills
• Effective time management and organizational skills
• Ability to track and meet deadlines with minimal supervision
• Proficiency in Microsoft Office Suite, Gmail, Asana, and Google Calendar; experience with Airtable or similar platforms strongly preferred
• Self-motivated and goal driven mindset
• Mathematical skills including addition, subtraction, multiplication, and division across all units of measure

Education & Experience

• Bachelor’s degree or equivalent professional experience
• DOT HazMat training preferred; certification required within 60 days of hire

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of standing and walking
• Ability to climb stairs, stoop, kneel, crouch, bend, and balance with or without reasonable accommodation
• Ability to lift and carry up to 30 pounds, with or without reasonable accommodation

Benefits

• 401(k)
• Flexible spending account
• Dental insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid time off

Equal Opportunity & Employment Statement

St. George Spirits is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will be considered for employment without regard to any characteristic protected by law. The Company provides reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable legal requirements. Employment with St. George Spirits is at-will, meaning that either the employee or the Company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.