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Executive Assistant in Newark, New Jersey at Fabuwood Cabinetry Corp

NewJob Function: Admin/Clerical/Secretarial
Fabuwood Cabinetry Corp
Newark, New Jersey, 07105, United States
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Job Description

Fabuwood is seeking an executive assistant for our warehouse production department. This candidate will help the executive for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
Objectives of this role
  • Support the SE primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities:
  • Manage professional and personal scheduling for SE, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site
  • Answer phone calls
  • Organize and schedule meetings
  • Assist in the preparation of regularly scheduled reports
  • Plan meetings and take detailed notes
  • Write and distribute emails, correspondence memos, letters, and forms
  • Develop and maintain a filing system
Requirements:
  • Proven experience as an administrative assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers, scanners and fax machines
  • Proficiency in MS Office (MS Excel, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Bilingual (English/Spanish)
Benefits:
  • Weekly pay
  • Company Matching 401 (K) program
  • Dental Insurance
  • Life Insurance
  • Vision Insurance
  • Health Insurance
  • Paid Time Off
  • Paid Holiday
Fabuwood Description
Fabuwood is the leading kitchen cabinet manufacturer in the United States. We believe that your kitchen cabinets should help develop a sanctuary that offers a perfect balance of functionality and ambiance. With a range of styles, materials and finishes available, Fabuwood Corp. offers a multitude of options catering to your specific taste and needs. We make building a luxury kitchen affordable, without compromising on comfort, quality and efficiency.

Job Location

Newark, New Jersey, 07105, United States

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