Executive Assistant in Carlstadt, New Jersey at Wonder Meats Inc

Job Description: Executive Assistant
Company: Wonder Meats
Location: 454 20th Street, Carlstadt, NJ 07072
Employment Type: Full-Time, Exempt


Compensation: $70,000-$100,000/year

Position Overview:
The Executive Assistant will provide high-level administrative and operational support to executive leadership while serving as a centralized resource for critical day-to-day responsibilities. This role is designed to streamline processes that are currently dispersed across multiple team members by managing contracts, signature coordination, legal follow-ups, executive scheduling, payroll reporting, and other confidential administrative tasks.
Key Responsibilities

• Manage and coordinate executive calendars and scheduling
• Prepare, organize, distribute, and track contracts and signature pages
• Follow up with attorneys and legal teams regarding pending contracts, documentation, and approvals
• Coordinate collection of signatures from various parties and ensure timely submission of completed agreements
• Maintain organized records of executed contracts and related documents
• Assist with payroll reporting and other confidential administrative reporting tasks
• Handle sensitive projects and assignments requiring a higher level of discretion and clearance
• Serve as a central point of contact for executive administrative needs
• Organizes onsite and offsite meetings
• Provide general administrative and operational support as needed
• Purchase and maintain office and company supplies as needed
• Coordinate travel arrangements

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Experience coordinating multiple priorities and meeting deadlines
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word
• Ability to work independently and follow through on tasks with minimal supervision

Preferred Skills

• Experience working with contracts, legal documentation, or executive-level support
• Strong follow-up and project coordination abilities

Comprehensive Benefits: Comprehensive insurance benefits, including medical, dental, vision, ensuring financial security and well-being for employees and their families
Time-off: Competitive time off including sick leave and site closures for selected holidays
Corporate Discounts: Get discounts on travel, subscriptions and more!