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What type of employment is offered for this Administrative Associate II - Planning and Development role?

Full-time or part-time position

What is the expected salary for this Administrative Associate II - Planning and Development job?

Compensation will be discussed during the hiring process.

Administrative Associate II - Planning and Development job near me in Oak Ridge, Tennessee at City of Oak Ridge TN | Jobs and Employment

Salary Grade:I -1; Entry Level, $21.60 per hour, $44,928.00 annuallyPosition Summary:This position provides operational and administrative support to the Planning and Development Department; and provides responsive, courteous, and efficient customer service in support of departmental operations.Essential Functions: Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices.
Maintains staff certification and license records.
Provides administrative support for meetings; records, transcribes, and distributes meeting minutes.
Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
Serves as a backup for the Codes Enforcement Permit Associate, and provides assistance on permit issuance, trade licenses, and inspection scheduling.
Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup; retrieves, delivers, and sends faxes.
Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Creates and maintains a department filing and record system.
Designs and enters data in Rental Registration database.
Monitors office supplies and equipment, managing ordering, maintenance, etc.
Updates department-controlled parts of City website.
Updates and maintains electronic and paper databases, files, forms and records.
Prepares and processes requisitions, invoices, payment vouchers, bills, and verifies any accounting records. Reviews invoices and submits to Director for approval of payment; notifies of discrepancies; codes to appropriate funds; enters required information into financial software; maintains active account files.
Prepares department payroll; monitors general leave; Submits all reports required for the finance department to issue employee’s pay.
Processes travel documentation.
Closes files to be processed for long term file retention processes.
Compiles, proofreads, copies, sorts and files records relating to department activities.
Gathers information for Open Record requests as assigned.
Other duties as assigned.
Knowledge, Skills, and Abilities:Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Aptitude and ability to provide competent and polite customer service;
Ability to maintain accurate and legible notes.
Knowledge of City policies, procedures and practices.
Knowledge of local government organization and its departmental operating requirements.
Ability to establish and maintain effective working relationships with others.
Ability to analyze and prepare organizational and functional reports from research data.
Knowledge of the use of a multi-line telephone system.
Ability to operate standard office equipment and perform word processing and/or data entry.
General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Ability to work the allocated hours of the position.
Required Education, Experience, Licensing, and Certifications:High School Diploma/equivalent and two (2) years of administrative support experience, inclusive of customer service support.
Bookkeeping or accounting experience preferred.
This position closes at 12:00 noon, Wednesday, August 5, 2026.

Exempt : No

Type : FT Employee

Department : Planning and Development

Location : DEFAULT

Administrative Associate II - Planning and Development in Oak Ridge, Tennessee at City of Oak Ridge TN

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