Program Coordinator, Antioch Community Therapy Services (ACTS) in Yellow Springs, Ohio at Antioch University

Department: MA in Psychology (MAP), ACTS

Classification: Staff Full Time, Non-Exempt

Reports to: Antioch Community Therapy Services (ACTS) Director

Location: Remote with ability to travel to campuses and other locations

Compensation: Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position. The hourly rate for this position is: $24.50.

The Program Coordinator for the Antioch Community Therapy Services (ACTS) serves as the primary hub for all communications involving the ACTS program. The Program Coordinator is the liaison with current MAP Traditional and Low Residency students, Clinical Training Offices, program faculty, and various University departments.

The Program Coordinator provides support for all ACTS Clinical Training operations. This includes tracking student progress with their cases, maintaining files for students and supervisors, and working with the MAP Traditional and Low Residency Clinical Training Offices.

Essential Job Functions

ACTS Program & Clinical Training Support

• Develop and coordinate effective means of communicating relevant information about the ACTS program and clinical training through documentation, publicity, community agencies, etc.
• Manage and coordinate student documents including Antioch and licensing board requirements, and policies and procedures prior to students being assigned cases
• Coordinate training meetings including reaching out to Antioch faculty as well as the community for speakers
• Respond to email, phone calls and other inquiries with timely and accurate information and address questions and any unresolved issues to the ACTS Director and to Antioch University (AU) representatives
• Coordinate and support student information sessions and clinical training orientations to help prepare students for their clinical training experiences
• Attend ACTS staff meetings to coordinate and manage follow through on all action items
• Manage AU processes and coordinate necessary documentation including pay forms and position requests
• Problem solve administrative and technical (including ACTS computer program and Google Suite) concerns and questions and provide guidance to students and supervisors on processes and documentation
• Coordinate the Intake schedule and send out reminders to students when they have Intakes to complete

Program Data

• Manage student and supervisor records
• Compile statistics for assessment and other purposes
• Maintain student data and their clients information
• Manage as well as input data to the ACTS computer program for case management that includes student case notes, etc.

Perform other duties as assigned

Minimum requirements

• 3 years of related experience or combination of education, experience, and training; bachelors degree preferred
• Strong organizational, time management and attention to detail skills.
• Excellent interpersonal, verbal and written communication and customer service skills.
• Proficiency in MS Office suite and Google suite, and ability to learn and utilize new software.

Knowledge, Skills and Abilities

This position requires the knowledge, skills and ability to:

1. Utilize Word and Excel, desktop publishing software and integrated academic software.
2. Handle many tasks simultaneously, prioritize responsibilities and manage time effectively and efficiently.
3. Maintain confidentiality.
4. Shift between big picture thinking and detail-oriented implementation.
5. Communicate diplomatically in a variety of situations.
6. Work independently, as well as a team.
7. Think critically to develop, interpret and communicate information effectively to students, staff, and the public.

Hours of Employment

This is a full-time, 40 hours per week, position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Antioch University reserves the right to change the duties of the job description at any time.

Benefits Summary
Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation based on hours worked each pay period (carry-over allowed up to 2.5 days); 12 days per year sick leave (carry-over up to 65 days); 15 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual.

To apply, please follow the instructions below.

Please email a cover letter, CV/resume, and a list of reference names and contact information to Employment@antioch.edu . In the subject line of the email, please state Program Coordinator, ACTS. Please attach all documents including the cover letter to the email.

NOTE: The successful candidate for this position will be subject to a pre-employment background check.

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.