Human Resource Coordinator in Tulsa, Oklahoma at CITY CARE INC

The Human Resources Coordinator supports the daily operations of the HR department by assisting with recruitment, onboarding, employee records management, benefits administration, and compliance. This role plays a key part in ensuring a positive employee experience while maintaining accurate and compliant HR processes. The ideal candidate is detail-oriented, organized, and committed to supporting a mission-driven organization.

This position is based primarily in Tulsa and will serve as a key support role for the Human Resources function across multiple locations. In addition to supporting employees and leadership in Tulsa, the HR Coordinator will assist the HR Manager with a variety of HR responsibilities for our Oklahoma City and Norman staff ensuring consistent service delivery, effective communication, and alignment with organizational policies and practices across all locations.

Key Responsibilities

Recruitment & Onboarding

• Coordinate job postings, applicant tracking, and interview scheduling
• Assist with candidate communication and pre-employment processes
• Facilitate onboarding, including new hire orientation and documentation
• Ensure completion and accuracy of onboarding paperwork and system entry

Employee Records & HR Administration

• Maintain accurate and up-to-date employee files (electronic and physical)
• Process personnel changes including status updates, pay changes, and terminations
• Support HRIS data integrity and reporting needs
• Assist with audits, compliance reviews, and documentation tracking

Benefits & Payroll Support

• Assist with benefits enrollment, changes, and employee communication
• Serve as a point of contact for basic benefit and payroll questions
• Coordinate with payroll and external vendors to ensure accurate processing
• Track and document leave requests, including FMLA and other applicable leave

Employee Relations & Support

• Provide administrative support for employee relations matters
• Assist with disciplinary documentation, investigations, and follow-up as needed
• Support HR initiatives that promote employee engagement and culture

Compliance & Policy Administration

• Ensure compliance with federal, state, and organizational policies
• Assist with updating HR policies and procedures
• Support training initiatives, including onboarding and required compliance training

Required:

• Associate or bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience)
• 1–3 years of HR, administrative, or related experience
• Strong organizational, communication, and multitasking skills
• High level of confidentiality and professionalism
• Proficiency in Microsoft Office and HRIS systems

Preferred:

• Experience working in a nonprofit organization or mission-driven environment
• Familiarity with grant-funded programs, compliance requirements, or service-based organizations
• Knowledge of employment laws and HR best practices

This role is designated as a hybrid position, requiring a blend of on-site and remote work