Payroll, Compliance & Insurance Administrator in Midlothian, Virginia at Nycom . Inc

Nycom is hiring! Come join one of the largest names in Laboratory Construction.

With offices throughout the Mid-Atlantic and Southeastern US, our specialty is interior construction, involving laboratory furniture/equipment and custom woodwork for clients in the Educational, Industrial, Research, and Healthcare markets. To learn more about Nycom, please check us out at www.nycominc.com.

This opportunity requires a strong work ethic and a passion for success. If you meet our criteria and are looking for a challenging career, please apply.

We are seeking a detail-oriented and highly organized Payroll, Compliance & Insurance Administrator to support our construction operations through the administration of owner-controlled and contractor-controlled insurance programs (OCIP/CCIP), prevailing wage and Davis-Bacon compliance, workers' compensation audits, and company insurance policy management.

This role serves as a key liaison between project teams, general contractors, subcontractors, insurance carriers, and internal stakeholders to ensure compliance with contractual, regulatory, and insurance requirements across multiple projects.

Key Responsibilities

• Administer Owner Controlled Insurance Programs (OCIP) and Contractor Controlled Insurance Programs (CCIP), including project enrollments, payroll reporting, compliance tracking, and project closeouts.
• Coordinate with estimating, project management, and operations teams to support insurance program requirements and bid-related insurance cost considerations.
• Manage Davis-Bacon / Prevailing wage compliance, including certified payroll reporting, wage determinations, subcontractor compliance, and reporting portal administration.
• Collect, review, and maintain certificates of insurance (COIs) and related compliance documentation for projects and subcontractors.
• Support annual Workers' Compensation and General Liability insurance audits, including payroll reconciliations and labor classifications with Accounting Manager.
• Maintain records for company insurance policies, endorsements, renewals, and coverage documentation, including General Liability, Umbrella, and Workers' Compensation policies.
• Serve as the primary point of contact for insurance administrators, auditors, general contractors, subcontractors, and internal project teams regarding compliance and insurance-related matters.
• Develop and maintain tracking systems, reports, and documentation to ensure compliance with contractual, insurance, and regulatory requirements.
• Support risk management initiatives by monitoring insurance compliance and assisting with policy administration and reporting.
  

Qualifications and Experience

• A bachelor’s degree is preferred
• 2–5 + years of accounting experience in construction or project-based industries is preferred
• Excellent organizational skills and attention to detail.
• Familiarity with construction billing methods such as AIA, progress billings, and retainage.
• Strong understanding of OCIP/CCIP programs, Davis-Bacon and prevailing wage requirements, certified payroll, and workers' compensation audits.
• Experience managing insurance certificates, endorsements, and compliance documentation.
• Strong communication and management skills with the ability to work cross-functionally with project and operations teams
• Ability to manage multiple projects and deadlines in a fast-paced construction environment.
• Proficiency with Microsoft Excel and accounting/reporting systems.