Time and Labor Administrator in Gainesville, Florida at Lifesouth Community Blood Centers Inc

Are you a detail-oriented problem solver who can keep time, labor, and payroll processes running flawlessly? Your next opportunity starts here!

LifeSouth Community Blood Centers is seeking a Time and Labor Administrator in Gainesville, FL, to oversee the organization's time management systems and ensure compliance with time and labor policies and regulations. This position plays a key role in supporting payroll processes, maintaining data integrity, analyzing trends, and partnering with leadership to drive effective time and labor management practices.

What You'll Do

• Oversee and manage the organization's time management system and monitor compliance with time and labor policies and regulations
• Maintain knowledge of local, state, and federal labor laws and company policies and recommend process or configuration changes within the Human Resources Information System (HRIS)
• Monitor the integrity of time and labor systems, including issue resolution, system updates, configurations, and employee time records
• Audit PTO plans and accruals to ensure accurate assignments and balances
• Routinely audit timesheets, PTO requests, and schedules to ensure compliance with company policy
• Work closely with the Finance department to support timely and accurate payroll processing and conduct payroll audits
• Analyze time management policy compliance and report trends and findings to Human Resources and General Counsel
• Develop standard reports and metrics to assist managers with monitoring compliance of time management policies
• Collaborate on the development of policies, standard operating procedures, and training programs related to time management practices
• Partner with Accounting, Human Resources, and General Counsel on matters related to payroll administration, employee scheduling, compensation, and personnel matters
• Participate in the planning, implementation, and support of initiatives impacting employee compensation, timekeeping, and labor management
• Manage and coordinate projects as assigned
• Review contracts and agreements as assigned
• Maintain confidentiality of employee records

What We Need

• Bachelor's degree in Human Resources, Business, Accounting, or a related field.
• At least three (3) years of professional-level human resources experience including some experience in time collection methodology and labor administration required
• Advanced computer skills and knowledge of computer programs such as MS Office (Word, Excel, Outlook, and PowerPoint); additional experience with specialty programs will be beneficial
• Ability to establish effective working relationships with co-workers, personnel and vendors
• Strong fluency with Excel formulas and functions
• Knowledge of local, state, and federal laws involving employment, human resources, and labor
• Knowledge of the Fair Labor Standards Act (FLSA)
• Ability to create, analyze and publish metric reports for managers
• Ability to handle confidential employee relations issues
• Ability to perform root-cause analysis and problem solve
• Ability to take initiative and assist in developing departmental policies, procedures, and projects
• Must possess flexibility with work assignments and be able to multi-task
• Must follow complex oral and written instructions
• Working knowledge of Paylocity system is highly preferred
• Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification desired

What You'll Get

• Generous Paid Time Off (PTO) plan
• Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days
• Supplemental insurances including life, cancer, accident, and disability
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day

Who We Are

LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.

This is a full-time position. Starting salary range is $60,000 - $66,000 annually. Criminal background check and drug screen required upon conditional offer of hire. Equal Opportunity/Affirmative Action Employer/Drug-Free/Tobacco Free Workplace.

The position description may not include all the duties and responsibilities of the job. Duties and responsibilities that are not listed, but which the employee may be expected to perform, will fall within the scope of the skills, knowledge, and training for the position.

LifeSouth is a Drug-Free and Tobacco-Free Workplace. LifeSouth is a VEVRAA Federal Contractor as well as an affirmative action employer and provides equal opportunity to all persons, regardless of race, religion, age, gender, disability, status as a protected veteran, national origin, color, or any other classification in accordance with federal, state, and local statutes, regulations, and ordinances. Veterans are encouraged to self-identify as LifeSouth desires to provide protected veterans priority referrals for open positions. LifeSouth complies with all laws and regulations associated with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA). LifeSouth is an E-Verify employer.

If you require any assistance to complete the application process or during the interview due to a disability, please contact the LifeSouth region where you are applying or call 1-888-795-2707 to request an accommodation. Applications may be completed at a LifeSouth facility or mailed to corporate headquarters in lieu of the on-line application process.