FACULTY ADMINISTRATIVE ASSISTANT in Tampa, Florida at H. Lee Moffitt Cancer Center

Position Highlights:

• The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data.
• Facilitates department meetings. and produces quality meeting minutes, if applicable. Maintains Faculty/Physician CV up to date. Produces invoices and submits expense reports within a timely manner. Maintains agreements and disclosures for conferences, including Outside Professional Acivity and other compliance-related requirements. Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics.
• May provides assistance and coordination with the preparation of tumor boards.

Responsibilities:

• Support multiple faculty members with moderately complex to complex administrative issues.
• Drafts, reviews, and distributes correspondence, presentations and other documents.
• Accurately type routine and complex faculty correspondence as requested.
• Professionally answers telephone and provides transparent, detailed, and concise messages.
• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls.
• Prepares non-routine documents, reports, spreadsheets
• Develops advanced presentation materials.
• Interpret and explain policies/procedures.
• Collects, compiles and analyzes moderately complex data.
• Facilitates department meetings and produces quality meeting minutes, if applicable.
• Updates and maintains physician CV.
• Produces invoices and submits expense reports within a timely manner.
• Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.
• Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements.
• Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinates pager and attending coverage requests/modifications and ensures proper cancellation of clinics.
• Supports and coordinates tumor boards preparation.

Education and Credentials:

• High School Diploma/GED
• Required 2 years administrative support experience in an office setting. Preferred experience in a healthcare, research and/or academic setting.

Minimum Skills/Specialized Training:

• Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint)
• Ability to coordinate calendars, scheduling and paid time off for Leadership, Faculty and APP's.
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Must be able to collaborate with other administrators and support team members, management and internal/external customers on a regular basis.
• Ability to organize and prioritize workflow.

Starting hourly range: 19.17-24.09