Payroll Coordinator at Thomas J Henry Law, PLLC – San Antonio, Texas

The Payroll Coordinator is responsible for administrating and processing tasks related to execution of payroll processing and reporting; supports processing for all employees. Responsibilities include processing timecards, time adjustments sheets, updating payroll records, making pay changes, and answering employee questions about payroll. The main focus is to ensure employees are compensated correctly and on time.

Essential Functions

Process time card, time adjustment, time off records and other documents (e.g. W-2 and tax forms)

Check payroll information for accuracy and ensure all relevant paperwork is in order

Coordinate with HR about changes in payroll (e.g. terminations, new hires)

Oversee electronic payments and distribution of payroll checks

Update data with salary or wage adjustments

Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)

Handle benefit expenses, like insurance fees or paid leave

Produce reports to upper management upon request

Answer employee questions or address issues related to salaries and payments

Complete data entry and processing tasks for assigned payrolls using an integrated HRIS/Payroll system

Enter, validate, and process employee time and attendance records.

Distribute payroll-related documentation including pay checks, funding reports, and other documents as assigned.

Maintain accurate and current electronic and physical files.

Support audit-related data requests.

Recommend process improvements to produce efficient processing, excellent outcomes, and audit-ready documentation.

Other duties as assigned

Competencies

Knowledge of payroll processes and best practices

Superb organizational and time management skills to include meticulous attention to detail

Ability to handle highly confidential information with professionalism and integrity

Must be able to work under pressure and adhere to deadlines

Proven experience as a payroll coordinator or similar role

Familiarity with payroll processes

Good knowledge of legislation relevant to accounting and payroll

Working knowledge of payroll systems (e.g. Ascentis, ADP, Kronos)

Comfortable with Excel (functions, data etc.)

An analytical mind with good math skills

Strong communication skills

Excellent attention to detail

Diploma/BSc/ BA in accounting, finance or relevant field

Preferred Education and Experience

Associate’s degree in Business, Finance or Accounting or related college-level coursework preferred

1+ years’ payroll processing experience preferred

Proficient in Microsoft Office (Word, Excel and PowerPoint)

Experience with Salesforce software or other CRM system

Experience with a variety of office equipment

Must have a valid driver’s license and clean driving record

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