Grants Analyst (Analyst II - CPPW) at City of Portland – Portland, Oregon

Job Appointment: Full time, regular
Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available.
Work Location: Fully Remote. Remote work must be performed within Oregon or Washington. For more information, click here.
Benefits: Please check our benefit tab for an overview of benefit for this position
Union Representation: City of Portland Professional Workers, CPPW. This labor contract is currently in negotiations. To view other labor agreement, please click here.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need attach a cover letter and resume.

Position Summary
In support of the Office of the Deputy City Administrator of Public Safety, the Public Safety Service Area Grants Analyst (Analyst II-CPPW) will be responsible for managing public safety resources to improve services to, and outcomes for, the community.

This position supports the Public Safety Service Area’s goal to align the City’s internal governance and staffing to support a modernized community safety system through work with grants and other restricted funds. This position is responsible for grant management, contract and ordinance preparation, grant budget preparation and management, procurement with grant funds, sub recipient monitoring, financial analysis of eligible grant dollars for reimbursement, and participation in the Finance Section of the bureau's and city's Emergency Operations Centers. This position will implement compliance programs, track and monitor grant status and provide recommendations for process and program improvement. This position will assist with the regular budget planning cycle and organizational strategic planning.

This position is largely independent in job duties, but will work closely with grants program managers, compliance teams, and colleagues in the budget and strategy group. Collaboration with the Grants Management Office in the Office of Management and Finance will help ensure grant compliance and meeting reporting requirements as they are given by State and Federal awarding agencies.

This position does not supervise any others but close communication is maintained with bureau and city staff and grant project managers to ensure timely completion of grant-required deliverables.

As a Grants Analyst, you will:

• Serve in a key role during the annual budget development cycle, using the knowledge and information base developed through routine work with bureau program managers.
• Develop, draft, and edit grant applications.
• Collaborate with partners to ensure there are clear performance measures and well defined outcomes.
• Present and communicate information about grant finances, programs, performance, and strategy to bureau and City leadership in a way that is clear, accessible, and assists in informed decision making regarding budgetary decisions.
• Conduct financial and performance analysis as needed.
• Establish and maintain effective working relationships with Bureau managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work.
• Update, adjust, reconcile, and maintain budgets, financial systems, and databases; ensure accuracy of entries; allocate costs to programs and monitor spending.

Questions?

The following minimum qualifications are required for this position:

1. Experience establishing systems, processes, and schedules to support efficient work in busy environments with competing priorities.
2. Experience working with stakeholders to understand their needs and provide strategic guidance on budgetary and organizational impact.
3. Ability to apply analytic and problem-solving skills to make independent decisions and recommendations.
4. Ability to summarize findings to support decision-making and prepare clear reports, presentations, and materials on complex financial and management topics for stakeholders with varying levels of financial expertise.
5. Experience interpreting complex regulations, identifying compliance options, and communicating requirements to a variety of audiences.

STEP 1: Apply online between November 4, 2023 – November 18, 2023

Required Application Materials:

• Cover letter
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:

• Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage use AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: November 19 - 29, 2024

• An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%.
• Your cover letter and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of December 2, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Mid-December 2024

• Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: TBD

• Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.

Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.
Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations