Real Estate & Closing Coordinator at Urban Redevelopment Authority of Pittsburgh – Pittsburgh, Pennsylvania
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About This Position
Essential Functions and Responsibilities:
- Manage all PLB Land Transactions, including acquisition and disposition processes, overseeing all aspects of property conveyance and insuring that property moves with transparency and efficiency through the PLB’s multi-step land recycling processes
Complete research and review of parcels that are eligible for acquisition by the PLB using internal and external property record databases, including Allegheny County Department of Court Records, Allegheny County Department of Real Estate, PACER, etc., to determine ownership and other property information
Manage and coordinate properties undergoing quiet title process, including interfacing with third party law firms and handling invoices and billing
Review title searches for accuracy of title examination
Analyze and evaluate pertinent record documents for determination of ownership, legal descriptions and any encumbrances to title
Facilitate intergovernmental transfers of real property from the City and/or the URA to the PLB including recording documents with the Allegheny County Department of Real Estate
Preparation and execution of routine contractual agreements, license agreements, and grant agreements
Assist PLB Manager with recording new property inventory, submitting LandCare requests, and tracking property maintenance costs
Monitoring forms, as assigned, for completeness, correctness, and compliance with administrative and/or legal guidelines as established by the Urban Redeployment Authority, the City of Pittsburgh and state and federal agencies
Assist with the preparation of monthly board agenda, PowerPoint presentation, property application materials, and other board materials
Assist with the preparation of annual audit and reports, presentations, correspondence, and program/project materials
Track deadlines related to funding, project milestones, board terms and contracts
Organize, manage, and maintain files and other records and/or manage support staff that will carry out such activities
Interface with buyers and closing companies to advance their application through the PLB sales process
Respond to staff and public inquiries concerning property information
Assist with updating project information on the Pittsburgh Land Bank’s website
Work closely with Land Bank’s Administrative Assistant to complete tasks related to the day-to-day operations of the PLB
Provide administrative and clerical back up, as needed, to support the small, dynamic Land Bank team
Position Requirements and Qualifications:
Bachelor’s degree in Real Estate, Finance, Accounting, Business/Public Administration, Urban Planning/Development, Paralegal, or a related field. Other combinations of education, experience, knowledge, and abilities demonstrating the qualifications necessary to perform the duties of the position will also be considered
Minimum (2) years of experience in real estate closings, title research, or database and inventory management, or a related field
Technical proficiency with Excel, PowerPoint, Publisher, and other specialty software
Experience with negotiating real estate transactions and related agreements as well as direct experience with deeds, easements, and other real estate contracts
Coachability: being receptive to feedback, willing to learn, embracing continuous improvement
Detail oriented: ability to connect details of documents and other project elements critical to project success.
Ability to work in fast-paced environment and meet deadlines
Ability to work both independently and as part of a team
Problem-solving mindset with ability to multitask
Preferred Qualifications:
Knowledge of tax foreclosures and Sheriff’s Sales
Knowledge of appraisals, development, financing, zoning, building code, construction, and land use regulations
Knowledge of City and County government
Knowledge of laws, ordinances and regulations related to land bank entities
Strong interpersonal relations and oral and written communication skills
Basic graphic design skills
Competencies:
Promoting Equity, Diversity, and Inclusion
Highly Organized
Establishing Focus
Data Management
Attention to Detail
Analytical Thinking
Technical Expertise
Results Orientation
Takes Initiative
Thoroughness
Efficient Written Communication
Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the ADA, including travel to County and City offices
Must be able to talk, listen and speak clearly on telephone.
Disclaimers:
The URA is an equal opportunity affirmative action employer. All qualified applicants will receive consideration without regard to race, religion, color, gender, age, national origin, ancestry, disability, sexual orientation, Gender Identity/Expression political, and/or union affiliation.
AN APPLICANT MUST BE A CITY OF PITTSBURGH RESIDENT OR BECOME ONE AS A CONDITION OF EMPLOYMENT AT THE URA.