Accounts Payable Coordinator in East Orange, New Jersey at CareWell Health

Job Summary

The Accounts Payable Coordinator is responsible for acquiring and processing invoices, reconciliation of vendor accounts, and payment to vendors.

Essential Functions

• Maintains knowledge of the AP system.
• Verifying vendor accounts by reconciling monthly statements and related transactions.
• Receiving, processing, verifying, and reconciling invoices.
• Works closely with department managers to ensure all invoices are tracked and properly approved.
• Ensures invoices are properly uploaded through the electronic invoicing system including proper matching of PO and resolve any invoice exceptions.
• Checks to ensure there are no duplicate payments and ensure that the invoicing system workflows and processes are working including rules and controls are functioning effectively as designed.
• Maintains appropriate documentation and support for all vendor payments.
• Responsible for all record keeping of all accounts payable documents.
• Ensures continuity of service by addressing and reconciling vendor issues timely.
• Manage vendor relations and build effective partnerships.
• Back up Administrative Assistant on mailing of checks and filing invoices.
• Assist with audit support when necessary.
• Processes all payments through A/P-ERP system using checks or other modes of payments as appropriately approved by the CFO.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate parties and responding to vendor inquiries.
• Process employee expense reports, including verification of receipts and coding
• Keep track of the incoming mail to the office specifically invoices and vendor communications.
• Perform other related duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.