Administrative Assistant to the Director of Nursing at Klamath Community College – Klamath Falls, Oregon

JOB SUMMARY
The Administrative Assistant to the Director of Nursing is responsible for supporting academic functions and providing a broad range of administrative and clerical support functions to the nursing program and faculty. This position requires project management skills, time management skills, multitasking and critical thinking ability, as well as professionalism, discretion, initiative and confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform the job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the position description satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides office management and administrative services for the Director of Nursing, including phone calls, mail and visitors, filing system upkeep, budget development and execution.
• Maintains the schedule for the Director, planning meetings, appointments, and travel. Provides considerable assistance to ensure that the Director is prepared for meetings, appointments, and events.
• Prepares and compiles correspondence and reports relating to and on behalf of the Director of Nursing and develops presentations and briefings, as requested.
• Edits, proofreads, and reviews items prior to distribution and/or signature.
• Conducts research as requested by the Director or other nursing program faculty.
• Assists the Director in obtaining and preparing data for decision-making purposes.
• Promotes and facilitates open communication between the Director, faculty, and College administration.
• Coordinates travel and registration arrangements for the Director and nursing program faculty.
• Assists in the preparation and monitors the budgets for the various Academic Affairs departments.
• Coordinates activities and special projects, as requested.
• Organizes department advisory committees, makes necessary arrangements, and takes the meeting minutes for these meetings.
• Assist with course and program development, syllabi, course materials and textbooks as requested.
• This position may assist Nursing faculty with simulation lab support.
• Ensures and makes available adequate amount of required supplies are available for the nursing faculty.
• Troubleshoots equipment and software issues in conjunction with technical support team.
• Maintains clean and organized nursing classroom and storage space.
• Tracks inventory and usage of supplies and equipment. Submits requisitions for supplies as needed.
• Supports nursing program basic laundry services.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES NEEDED TO PERFORM THIS ROLE

• Must be proficient utilizing Microsoft Office Suite applications, including Excel, Outlook, Power Point and Word; must possess strong computer and Internet research skills; have knowledge of basic office equipment.
• Demonstrated ability to assume a high degree of responsibility, work independently, and to plan, implement, manage, and complete short-term and long-term projects.
• Must be proficient at working in a fast-paced, highly energized work environment.
• Must display a spirit of enthusiasm, energy, and multi-cultural awareness.
• Ability to work effectively and collaboratively (as a “team player”) with a wide variety of college, community, and governmental entities, and with all levels of internal and external constituents.
• Must possess excellent interpersonal skills in the areas of creative problem solving, conflict resolution, group planning, and decision-making processes.
• Must possess excellent communication skills, including writing, speaking, emailing, and listening.
• Must practice good management techniques and maintain a professional manner.
• Demonstrates sensitivity and experience working with individuals from diverse social, economic, ethnic, academic, and cultural backgrounds.
• Ability to maintain confidentiality of sensitive information, including student and faculty records according to college procedures and state and federal laws (FERPA, HIPAA, etc.).

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Frequently moving from stationary sitting positions to standing and walking
• Ability to lift 20 lbs.
• Occasional travel to out-of-the-area trainings and in-state work sites (less than 10%)

EDUCATION AND EXPERIENCE

• Associate’s degree required
• At least two (2) years of successful office experience in an environment that involved planning, minute taking, project management, and high multitasking functions; or an equivalent combination of education and experience.
• Bachelor’s degree preferred

Open until filled.

Employee Signature: __________________________________________

Date: _________________________
MM/DD/YY

It is the policy of Klamath Community College to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.