Human Resources Supervisor at State of Colorado – Lakewood, Colorado

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
• Compliance and Risk Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

The Colorado Department of Public Safety (CDPS) Human Resources office exists to provide human resources services to the general public, applicants, managers, and employees of CDPS. Consultation services include benefit administration, time and leave management, compensation consultation, employee relations, exam development, HR policy development, job analysis, job evaluation and classification, organizational development, new employee orientation and onboarding, performance management (PMP), interpretation of CDPS HR policy, state personnel rules, state and federal employment laws, progressive discipline, records management, recruitment, responding to grievances, appeals, charges of discrimination, reorganization matters, retention, selection and selection appeals, worker’s compensation, settlement advice, strategic planning and overall HR guidance to CDPS managers, supervisors, and employees. The team performs the following services:

This position is responsible for supervising a team and developing and coordinating sustainable recruiting and hiring strategy for civilian positions. This position collaborates with Appointing Authorities establishing strategy, goals and timeframe of new hire and promotional processes. This position acts as senior strategic partner in recruitment processes, assesses adverse impact of any recruitment, selection processes on applicants, continuously assesses effectiveness of HR hiring practices, works with vendors, Appointing Authorities and staff on effective strategies and stays on top of the current trends in best practice in recruitment, aligning closely with Department and Divisions strategic plans. This position oversees recruitment and selection processes, the development and administration of testing and pre-employment screening contracts. This position supervises HR Business Partners and an Onboarding Specialist. This position proposes and implements process improvement strategies within CDPS recruitment and selection. Position provides operational support in maintaining pre-employment screening contracts. The position performs HR Generalist and Business partner duties. This position may support department wide efforts and programs.

Team Supervision

• This position supervises three permanent staff members. The position supervises interns assigned to the unit.

• Hires, trains and supervises unit staff.

• Mentors, coaches, develops, engages and leads a high-performing team. Ensures compliance with the State Personnel Rules and departmental policies and procedures, which includes adherence to deadlines for issuance of performance plans, progress reviews, final evaluations and prohibitions against discrimination and harassment in the workplace.

• Develops work plans, assigns work; monitors, analyzes and adjusts workload as needed.

• Monitors and evaluates performance; identifies training and development needs, provides feedback and coaching.

• Maintains staffing and performance levels to meet goals and objectives. Tracks and reports staff results.

• Mentors, coaches staff in achieving professional certifications.

• Identifies and enables opportunities for continuous improvement, implementation of best practices and efficiencies.

• Implements a strategic CDPS EEOD plan, measuring effectiveness of recruitment, and retention strategies.

• Works collaboratively with staff to establish individual performance objectives for the performance period and manage performance expectations. Promotes professional growth opportunities for staff, which may include training, conference attendance, specialized training, and other potential leadership opportunities. Enables staff participation in working groups, special projects, and other group activities. Promotes work-life balance during steady-state operations and ensures adequate relief during crisis-state operations. Creates a climate of mutual trust and open communication with staff.

• Mentors staff to build leadership capacity and position them for future promotional opportunities.

• Approves all leave requests for staff and ensures proper documentation and submission of leave data.

• Promotes positive morale within the section. Addresses employee grievances and complaints in a timely and effective manner. Keeps position descriptions up-to-date and modifies job duties of subordinates to meet operational demands.

• Manages individual and collective team efforts to ensure optimal performance of all members.

• Position oversees CDPS pre-employment program by providing operational support in forecasting business needs, collaborating with internal and external partners, managing and maintaining pre-employment screening contracts and encumbrances and making modifications based on business needs.

• Oversees the onboarding program and associated communications.

• Updates training resources and communication materials so that they are timely and current, uses best practices in accessibility standards in resource and communication development.

• Acts as a point of contact for the department related to any pre-employment screening systems and processes.

• Analyzes statistical data and reports to identify potential causes of personnel turnover, recruitment difficulties and develops recommendations for improvement, developing training and engaging in process improvement initiatives.

• Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends and best practices. Collaborates and delivers training in collaboration with other HR members.

Recruitment, Selection Processes Administration and Quality Assurance

• Plans workforce staffing planning activities with appointing authorities and HR Staff.

• Ensures that appropriate recruitment and employment examination strategies are applied for filling critical vacant job classes; monitors the strategies for all jobs.

• Ensures the quality of job analyses, examination development, hiring process and onboarding that minimize the time to fill the job and increase the number of fully enabled employees upon employment.

• Ensures that the state job evaluation and compensation systems are effectively, consistently and appropriately maintained with all CDPS positions.

• Participates in compensation analyses and manages changes and issues as needed.

• Performs position evaluation and classification ensuring the appropriate classification and FLSA status; ensures that decisions are appropriately documented. Participates in desk audits.

• Participates in statewide studies with the Department of Personnel and Administration.

• Performs quality control on job evaluation practices and processes.

• Consults with appointing authority or designee and conducts necessary research to thoroughly understand the customer's business needs and the essence of the specific position, its functions and how it contributes to the agency's mission.

• Interviews and surveys employees and managers to gather and document job, organizational, and occupational information including duties, responsibilities, and skills required by each job.

• Partners with customers/colleagues to develop, create and/or update PD's. Provides appropriate level of service/guidance/training to ensure appointing authority or designee creates a meaningful job description in an effective and efficient manner. Ensures the outcome results in a solid work product.

• Position forges and maintains professional, productive relationships with customers/colleagues. Guides and coaches appointing authorities through all phases of the hiring process, meets or surpasses the customer service performance metrics established for this professional activity, including timelines, accuracy of documentation, monitoring, and meeting deadlines. Builds partnerships with internal and external partners in implementing inclusion and retention strategies.

• Develops job analysis and collaborates with appointing authority or designee to identify, determine and rate competencies, skills, abilities, and knowledge required to successfully perform job duties.

• Prepares job announcements and advertisements and identifies effective recruitment strategies.

• Independently determines best assessment exams, develops exam materials for oral, performance, and assessment devices.

• Administers exams, scores exams and determines cutoff points, generates referral, completes appointment and submits all required hiring paperwork to HR technician as determined by performance metric standards

• Assists appointing authority or designee to develop behavioral based and other appropriate questions for final interviewing process.

• Provides guidance to SMEs and Hiring managers. Clearly conveys information and ideas through verbal and written communication and in a logical and understandable format.

• Designs, selects, and adopts practices that streamline human resources selection process.

• Ensures personnel action forms are submitted correctly, completely, and within established timeframes to enable payroll to process correctly each month.

• Assists with the application of uniform position control practices department wide.

• Analyzes recruitment results including exam impacts to applicant demographics to make suggestions for improved recruitment methods for positions that prove to be difficult to fill.

• Evaluates and implements job analysis instruments and materials.

• Collaborates and implements best practices.

• Manages recruitments as assigned, providing broad, critical program and policy direction and coaching to appointing authorities, supervisors, and applicants through all phases of the recruitment/selection process.

• Researched best technology and process improvement solutions, develops requests for proposals.

• Creates and updates training and guidance resources in accordance with accessibility standards.

• Performs other duties as assigned

Performs and oversees personnel contract reviews

• Ensures CDPS compliance with the Statute and the Personnel Rule by providing consultations and personal services reviews.

• Identifies program needs and recommends efficient strategies for addressing.

• Ensures CDPS personnel services department waiver is reviewed and updated annually

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

A combination of related education and professional human resources experience that included a combination of recruitment, selection and/or job evaluation equal to eight (8) years.

Required Competencies

• Clear verbal communication, active listening, written communication, and reading comprehension.
• Excellent interpersonal skills in building and maintaining effective relationships with a wide range of people and interpersonal styles.
• Exceptional problem solving and analytical skills.
• Ability to partner with other professionals, managers and staff to find acceptable solutions within established law, rules and procedures.
• Cooperation —Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Initiative— Job requires a willingness to take on responsibilities and challenges.
• Adaptability/Flexibility— Job requires being open to change (positive or negative) and to considerable variety in the workplace.
• Achievement/Effort— Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
• Innovation— Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Preferred and Exceptional Candidates will have

• Knowledge, comprehensive understanding, and application of theories, principles, and best practices of human resource management in the areas of recruitment, selection and classification.
• Knowledge and application of the rules of Colorado's Personnel System.
• Current state PCP certification(s) in selection, job evaluation and personal services highly preferred.
• Experience with recruitment and selections in the State of Colorado personnel system preferred.

Conditions of Employment

• Requires successful completion of a background investigation, polygraph and fingerprint screening as a condition of employment, unless completed at the time of initial appointment.
• Infrequent weekend and after hours work may be required.

Conditions of Employment

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.
• Resumes, Cover Letters, or other documents submitted: will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
• Notifications All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
• Comparative Analysis Steps will include
  • Structured application review by a panel of SMEs - the week of March 31st.
  • Top group identified as a result of a structured application review will be invited to participate in the online oral assessment via SparkHire platform on April 4 (due April 8th).
  • Interviews to be held via video platform google meet on April 17th (tentatively).
  • Exec interviews April 22th (tentatively).