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What is the role of a Secretary V - 003308 at University of South Alabama?

The Secretary V - 003308 position at University of South Alabama is a Full-time or part-time position opportunity in the Admin/Clerical/Secretarial field.

Where is this Secretary V - 003308 job located?

Mobile, Alabama, 36688, United States

What type of employment is offered for this Secretary V - 003308 role?

Full-time or part-time position

What is the expected salary for this Secretary V - 003308 job?

Compensation will be discussed during the hiring process.

Secretary V - 003308 job near me in Mobile, Alabama at University of South Alabama | Jobs and Employment

Posting Details

Position Information

Position Number	003308
Position Title	Secretary V - 003308
Division	Academic Affairs
Department	421300 - Mathematics and Statistics
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department. Supervises and trains lower-level secretaries to including assigning duties and checking work. Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC. Utilizes Banner, Banner Finance, and Concur to access faculty and student information. Makes travel and hotel arrangements and prepares travel reimbursements forms. Approves faculty travel requests and expense reports using Concur. Maintains departmental files and databases. Assists student with enrollment and processes student and graduate assistant employment paperwork. Takes minutes at meetings and prepares for final distribution as needed. Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing. Prepares contract letters for part-time faculty. Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty. Prepares and submits new faculty paperwork. Prepares guest speaker contracts and invoices to submit reimbursements. Assists with preparing monthly budget for the department and creates expense reports. Submits maintenance requests as needed. Completes textbook orders. Answers telephones and directs calls. Orders supplies. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department.
Supervises and trains lower-level secretaries to including assigning duties and checking work.
Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC.
Utilizes Banner, Banner Finance, and Concur to access faculty and student information.
Makes travel and hotel arrangements and prepares travel reimbursements forms.
Approves faculty travel requests and expense reports using Concur.
Maintains departmental files and databases.
Assists student with enrollment and processes student and graduate assistant employment paperwork.
Takes minutes at meetings and prepares for final distribution as needed.
Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing.
Prepares contract letters for part-time faculty.
Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty.
Prepares and submits new faculty paperwork.
Prepares guest speaker contracts and invoices to submit reimbursements.
Assists with preparing monthly budget for the department and creates expense reports.
Submits maintenance requests as needed.
Completes textbook orders.
Answers telephones and directs calls.
Orders supplies.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	05/14/2026
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?
- Yes
- No
* Do you have a legal right to work in the United States?
- Yes
- No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
* What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
* How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other

Applicant Documents

Required Documents

Optional Documents

Resume
Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Secretary V - 003308 in Mobile, Alabama at University of South Alabama

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