Internship and Study Abroad Coordinator.f.26 - Alfred State College in Alfred, New York at Alfred State College
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Job Description
Job Summary: The Internship and Study Abroad Coordinator plays a pivotal role in expanding and enhancing Alfred State College's internship and study abroad program(s). The role involves developing new internship opportunities, particularly paid internships, and support mechanisms for unpaid internships, while also addressing logistical barriers faced by students. The Coordinator will oversee the creation of new internships, support existing ones, and provide direct assistance to students, laying the groundwork for further program expansion. The coordinator also provides support to the college in implementing study abroad programs.
Key Responsibilities:
Program development and implementation
- Implement and update internship policies, procedures, and processes.
- Ensure that internship program goals, objectives, and assessment plans are implemented and achieved. This included tracking applications, awards, and outcomes.
- Evaluate and make recommendations for improvement to the internship and study abroad programs.
- Coordinate with other offices on campus to help with student recruitment, including academic offices and Career Services.
- Coordinate with other offices on campus to help with internship recruiting and results tracking. This includes use of appropriate software.
Program Expansion:
- Develop and implement strategies to create new paid internships across campus and in collaboration with local businesses and government organizations. This includes positions within the municipal and county government, local businesses, college's Facilities and Trades units, business offices, academic programs, and more.
- Partner with the Village of Alfred to establish new internships in business, marketing, and digital media fields to support other local businesses.
- Develop new campus-based paid internships for skilled labor students from Applied Technology programs, Technology Management, or Construction Management programs.
- Assist with the development and support of Study Abroad programs to include internship opportunities for students studying away from campus (e.g., Sorrento program).
- Work with the EOP and ACE.ASAP staff to ensure successful implementation of internship support for student participants.
Living Stipend Program:
- Manage the stipend program to support students participating in unpaid internships in public service and high-demand nonprofit sectors. This includes providing financial assistance for lodging, food, and other living expenses.
Support Services:
- Manage the program that provides stipends for transportation, childcare, and other support needs to enable students to participate in internships. Address logistical barriers such as travel, daycare, equipment, and professional attire.
Internship Administration:
- Oversee the recruitment, onboarding, placement, and tracking of interns.
- Develop and maintain relationships with industry partners, local businesses, and academic departments.
- Monitor and evaluate internship placements to ensure they meet both student and organizational needs.
- Oversee the Internship Committee that reviews student applications for internship funding. Hold regular meetings to review applications and document all interactions and decisions.
Student and Employer Support:
- Serve as the contact for interns and employers. Provide guidance, resolve issues, and facilitate professional development opportunities.
- Assist students in finding and securing internship opportunities.
- Collect feedback from students and employers to assess the effectiveness of the program and identify areas for improvement.
- Work with campus offices to ensure timely administration of internship funding to students.
Reporting and Evaluation:
- Track and report on internship program metrics, including the number of internships created student participation, funding use, and program outcomes.
- Prepare and present reports on the program's impact and effectiveness to college administration and stakeholders.
- Maintain a formal process for study abroad and oversee coordination of study abroad programs
- Assist in recruiting students through standard study abroad recruitment opportunities, such as website, classroom visits, print materials, and, etc.
- Advise interested students regarding application procedures, program details, medical insurance, program costs, billing, and scholarships and conduct orientation.
- Manage applications and processes and coordinate student billing and vendor payments.
- Assist faculty program leader with planning and implementing the study abroad programs.
Job Requirements:
Required Qualifications:
- Education: Bachelor's degree. In lieu of a bachelor's degree, a combination of relevant experience with an associate's degree may be considered.
- Experience: Proven experience in program coordination (does not need to be internship or study abroad specific). Experience in educational or non-profit settings is highly desirable but not required.
Skills:
- Strong organizational abilities.
- Ability to multitask.
- Excellent communication and interpersonal skills.
- Ability to develop and maintain relationships with a diverse range of stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with applicant tracking systems (ATS) or similar tools.
Attributes:
- Enthusiastic and proactive approach to problem-solving.
- Passion for student development and their success.
- Ability to work both independently and as part of a team.
- Attention to detail.
Preferred Qualifications:
- Education: Master's degree; or bachelor's degree with five years of related experience.
- Experience: familiarity and past roles working or interacting with professionals in career services, counseling, and/or recruitment.
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Alfred State College is not an E-Verify employer.
Additional Information:
The salary for this position starts at $57,151 and is commensurate with education and experience. Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.
Benefits options include:
Health Insurance:
- Cost effective health insurance premiums with 73% to 88% covered by the employer.
- PPO or HMO option for personalized healthcare solutions.
- Exceptional fertility benefits available.
- Accumulated sick leave can cover a health insurance premium in retirement.
Dental and Vision:
- No cost dental and vision benefits for employees and eligible dependents.
Educational Support:
- Tuition benefits to invest in your continuous learning and professional development.
Paid Time Off:
- New employees are eligible for up to an impressive 22 vacation and 13 paid sick days per year, increasing with years of service.
- Up to 13 paid holidays annually
- Paid parental leave
Retirement Plans:
- Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
- Additional pre- and post- tax voluntary retirement savings options are available.
Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.
Non-Discrimination Notice
Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:
Kayleigh Jones
Chief Diversity Officer
Alfred State College
10 Upper College Drive
Alfred, NY 14802
cdo@alfredstate.edu
Phone 607-587-4025
If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report