Administrative Assistant in Palm Beach, Florida at PBK Architects

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software.

Your Impact:

• Actively involved in the day-to-day office operations of the Office Director as assigned.
• Implement procedures and actively track and manage relevant business development activities, research data is effectively captured and input into the CRM system (Salesforce). Including maintaining databases, tracking leads and potential opportunities.
• Organize, coordinate, edit and assist with the preparation of documents, proposals and presentations for the project manager and marketing teams.
• Tracking and coordinating the shop drawing process using appropriate software such as ProCore, E-Builder, etc.
• Greet visitors, answer phones and maintain office supplies and equipment as required.
• Assist in organizing and coordinating events such as conferences, seminars, and networking functions that include logistics, venue selection, catering, and coordination with vendors. Help manage invitations, RSVPs, and attendee lists. Provide on-site support during events as needed.

Here's What You'll Need:

• Previous experience in business, marketing, communications, or related roles is preferred.
• Proficiency in Microsoft Office Suite and familiarity with CRM software (Salesforce preferred)
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written, language, and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• A proactive attitude with a willingness to learn and take on new challenges.
• You have a bachelor's degree in business administration or a similar field.

At PBK, the most accomplished and passionate architects, engineers, and thought leaders are working together to shape the future. We encourage our team to adopt an entrepreneurial approach to professional growth; there are no limits to what one can do or become at PBK. Our culture empowers our people to explore their interests, try new things, and create their own path to success – however they may define it.

We recognize the value of work-life balance and believe in rewarding our employees’ hard work. We offer alternative work scheduling to allow employees greater flexibility, monthly happy hours and regular team outings, additional time off between Christmas and New Year’s, an Employee Assistance Program that supports each individual’s needs, and so much more!

• Additional PTO between Christmas and New Years
• Your birthday off
• Community involvement through recreation & service
• Hybrid schedule & remote work options
• Flexible "dress for your day" policy
• Paid parental leave for birth or adoption
• Firm covers employee healthcare premiums
• 401(k) program
• Costco / Sam's Club membership
• $4,000 license bonus
• Dynamic company with quick advancement
• Online professional licensure exam prep library
• Opportunities to work on a variety of project types
• Weekly continuing education lunch & learn sessions