PRIME Administrative Assistant at University of California, Riverside – Riverside, California
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About This Position
Overview
Job ID 35787839
Category Administrative
Organization School of Medicine
Department Undergrad Medical Ed Dept
Location Main Campus - UCR
Salary $61,283 - $87,821
Date Posted May 14, 2025
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Part time
Level of Supervision Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
Under supervision of the Senior Financial Analyst of Undergraduate Medical Education(UME), the Program in Medical Education(PRIME) Administrative Assistant will coordinate, schedule, and/or perform a wide variety of administrative support activities. Assignments may be confidential in nature. Responsible for communicating and scheduling of all curriculum seminars, activities & events with lecturers, students, staff, & community members involved. Initiates procurements, web recharges, travel coordination, and processes reimbursements for the financial activities & events of the program. Will coordinate & communicate the attendance of students & invitees for PRIME events. Develop and maintain and social media presence for the program through social media and networking events.The full salary range for this position is from $29,691.36 - $42,553.44 annually at working 50% part time. The expected salary range is up to $34,859.16 annually at 50% part time. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in a related field. | Preferred |
| Experience | Requirement |
|---|---|
| Experience in an office environment providing administrative support, including managing complex appointment and travel calendars with frequent changes for multiple individuals. | Required |
| Experience interpreting policies and procedures. | Required |
| Prior experience processing routine accounting/financial transactions and coordinating travel. | Required |
| Demonstrated extensive and progressive experience providing high-level executive, and analytical, and financial support with the ability to multi-task and prioritize independently. | Required |
| A minimum of five (5) years of related experience or an associate degree and three (3) years of related experience is required or a Bachelor's degree and one (1) year of related experience is required. | Required |
| Demonstrated administrative experience in a university or higher education environment. | Preferred |
| Knowledge and experience in analyzing complex situations and identifying solutions for problem solving. | Preferred |
| Familiar with some or all of the following systems: ePay, Oracle Financials, & Canvas . | Preferred |
| Exceptional organizational, time management and general office management skills. Ability to prioritize and meet deadlines working with frequent interruptions. Ability to work on multiple assignments and manage time effectively to ensure deadlines are met in a fast-paced office. |
| Ability to work within a team and establish and maintain cooperative working relationships. Ability to interact effectively as an individual and a team member with department staff, faculty, students and outside community members. |
| Ability to maintain confidentiality, exercise discretion and sound judgment. |
| Excellent oral, written, presentation, and interpersonal communication skills. Skill in communicating effectively and professionally using tact and diplomacy with a diverse population. |
| Demonstrated ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Demonstrated skill in creating and editing documents in word processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications. |
| Skill in accurate record keeping with strict attention to detail. |
| Ability to work with people from diverse cultural backgrounds |
| Knowledge and understanding of UCR policies and procedures. |
| Knowledge of trends and issues facing low-income and first-generation college, underrepresented, disadvantaged, physically challenged, and under prepared students in higher education. |
| Demonstrated experience with UCR's on-line financial, purchasing and recharge systems. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview