Accounts Payable & Payroll Specialist at Alabama Technology Network – Montgomery, Alabama

Performs payroll, accounts payable, and other assigned accounting/bookkeeping functions requiring the application of accounting principles and practices through the use of various software applications.
In addition to adhering to the policies and procedures as specified by the Alabama Technology Network, the host college, and the Alabama Community College System, duties will include, but are not limited to, the following:
Payroll:

• Perform all payroll functions including employee benefits, tax withholdings, corresponding reports, and other required activities.
• Prepare and process all payroll related liabilities including state, federal and local taxes, retirement, insurance, and other payroll deducted items.
• Review monthly timesheet entries and processes allocations.
• Update annual appointment letters and coordinate any annual step increases with NetSuite Administrator.
• Reconcile and prepare all year-end payroll reports (W-2’s, Affordable Care Act, Truth in Salary statements).
• Process year-end payroll taxable items (Imputed Insurance, Non-overnight Per Diem, Personal Mileage).
• Reconcile general ledger accounts relating to employee payroll, including employee benefits and tax withholdings.
• Coordinate all annual benefit open enrollments for employees.
• Update payroll records and make monthly changes as necessary
• Adhere to all federal, state and local tax laws.
• Maintain and reconcile all employee leave balances.
• Annual update of leave balance and accrual changes with NetSuite Administrator.
• Maintain employee payroll files and all supporting documentation.
• Prepare and submit annual Statement of Economic Interest report to Alabama Ethics Commission.
• Prepare annual Compensated Absences Report.
• Provide Verification of Employment upon employee request.
• Serve on Sick Leave Bank Committee as the Executive Director’s designee.
• Assist with new employee onboarding of payroll information and documents.

Accounts Payable:

• Review and prepare invoices for payment.
• Process employee expense reports for payment.
• Work with vendors in obtaining documentation, resolving invoice discrepancies, and responding to all A/P related calls from vendors.
• Manage outstanding accounts payables files.
• Maintain accurate files on all paid vendors.
• Participate in annual audit process.
• Manage employee cell phone and wireless devices; maintain inventory and upgrades.
• Balance monthly credit card accounts and processes payments.
• Manage vendor accounts for Central Office purchasing.
• Respond to credit reference request from vendors.

Other responsibilities:

• Ensure that complete and accurate records are maintained for review by the Examiner of Public Accounts.
• Ensure compliance with the standards set forth by the Alabama College Community System Board of Trustees and state and federal government agencies.
• Maintain the highest standard of confidentiality of office information.
• Participate in ATN committees as assigned.
• Participate in meetings and conferences of relevant professional organizations.
• Travel to meetings and conferences as needed, occasional over-night travel required.
• Perform other duties as assigned.
• The employee will be expected to work a flexible schedule which may occasionally include evenings and weekends hours.
• Ability to work independently with minimal guidance.

• Bachelor’s degree in accounting or related field from an accredited institution. NOTE: a minimum of eight (8) years’ full-time experience in accounting or bookkeeping may be accepted in lieu of degree.
• At least five (5) years of full-time work experience in accounting or bookkeeping.
• Knowledge of standard accounts payable procedures and general accounting principles.
• The ability to identify, analyze, and resolve issues, often requires analytical, creative, and communication skills.
• Excellent computer skills and experience with various software programs including Microsoft Office Suite and Office 365.
• Excellent oral and written communication skills
• Excellent planning and organizational skills

Desired Qualifications:

• Experience in payroll processing.
• Experience with NetSuite or ERP systems.
• Knowledge of Alabama Community College System’s fiscal policies and procedures.
• Knowledge of State Bid Law.

Salary: Compensation is in accordance with the Alabama Technology Network’s 2024-2025 Salary Schedule T-4 ($55,537 - $98,113) to be determined by the applicant’s education and years of applicable experience.

Location: The selected candidate will be assigned to the ATN Central Office location at 135 South Union Street, Montgomery, AL. The employee will be required to report to work in-person to their designated office when not traveling for business.

APPLICATION PROCEDURES/IMPORTANT INFORMATION
All job seekers must create an online profile and submit their applications via the link on this webpage. https://www.governmentjobs.com/careers/atn/. ATN does not accept emailed or paper applications.

IMPORTANT! Read all of the following information very carefully before you submit an application. Do not submit an application until all required application materials have been uploaded. Once your application has been submitted no additional attachments will be allowed.
A complete application packet must be submitted by the posted deadline in order to be considered for this position. Application materials must provide documentation that the applicant meets all minimum qualifications. Only applications received during the period of this announcement will be considered. Applicants who fail to submit all the required documentation will be disqualified.

The online submission of a complete packet is the sole responsibility of the applicant. A completed application package must consist of the following:

• Completed online application.
• Current resume.
• College transcript(s), official or unofficial, from all colleges attended where degrees(s) conferred. A separate transcript of each college attended. Transcript(s) must confirm applicant meets the education requirements. If a degree is indicated as earned on the application, transcripts are to be attached at the time of application.
• Three professional references with valid email address must be included in the application. These references will receive an e-reference invitation to provide a reference letter electronically with application submission.

All applications materials must be electronic. It is recommended that you have digital (such as pdf) copies of your resume, all required transcripts, and any other document identified in the vacancy announcement ready when you begin the online application process. You will be given an opportunity to upload these during the process. Do not submit an application until all required application materials have been uploaded. Once your application has been submitted no additional attachments will be allowed. Application materials are considered privileged and confidential and will be used for employment purposes only.
When you finish the steps to apply, you will receive an onscreen notice that you have successfully applied. However, this notice does not mean that your application materials are complete in accordance with the vacancy announcement.

All correspondence with the applicants regarding ATN’s search process will be sent via email to the email address used on the applicant’s NEOGOV account. Applicants are required to monitor their email accounts for updates regarding positions. If you have questions, contact the ATN Business/HR Manager at (334) 293-4674.

If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:
NEOGOV Applicant Support Team
Monday – Friday
8:00 am – 5:00 pm PST
855-524-5627

Applicants must adhere to ATN’s prescribed interview schedule and must travel at their own expense to Montgomery, Alabama.

Alabama Technology Network will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of accommodation(s) should contact the Office of Human Resources prior to the interview at 334-293-4674.

Alabama Technology Network is a multi-location organization and employees of ATN may be assigned to work at any of the ATN worksites, may be required to work at various worksites and client locations, and must provide their own transportation.

Alabama Technology Network reserves the right to withdraw this job announcement at any time prior to awarding employment. ATN reserves the right to fill a position within one year of the anticipated start date or not to fill the position due to budgetary or operational considerations. Further, ATN reserves the right to fill more than one position in the same job classification that may be filled by the applicants for this position. ATN reserves the right to withdraw this job announcement at any time prior to the awarding.

Alabama Technology Network is an equal opportunity employer. It is the policy of the Alabama Technology Network, Alabama Community College System, including all postsecondary community, technical colleges, and other entities under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Alabama Technology Network is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Alabama Technology Network will make reasonable accommodations for qualified disabled applicants or employees. If you require accommodation, please contact the ATN Business Manager at (334)293-4674.