Accounts Payable Specialist at Innovative Rx Us Holdings Inc – Indianapolis, Indiana

Position Summary

The Accounts Payable Specialist ensures accurate financial operations by managing vendor accounts, processing payments, and reconciling invoices.

Duties and Responsibilities

• Processes Accounts Payable (AP) invoices accurately and efficiently, ensuring compliance with company policies and procedures.
• Verifies and reconciles invoices, purchase orders, and receipts to ensure accuracy, completeness, and proper authorization prior to payment.
• Maintains vendor accounts by reconciling statements, resolving discrepancies, responding to inquiries, and monitoring contracts, including W-9 forms and payment terms.
• Prepares and processes payments, including checks, Automated payments, and wire transfers, and supports month-end close activities like accruals and reconciliations.
• Collaborates with internal departments and vendors to resolve billing issues and participates in special projects and initiatives as assigned by management.

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices. The employee is regularly required to move about the office and around the corporate campus. The employee is regularly required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Knowledge and Skills

• Demonstrates attention to detail, time management, and professionalism, working independently or collaboratively to meet deadlines.
• Possesses strong accounting knowledge, proficiency in reconciliations, month-end closing, Microsoft Excel, and accounting software like QuickBooks, System Analysis Program, and Docutrack.

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and others accountable to meet commitments and objectives.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Experience and Qualifications

• Minimum of 2 years of experience in AP or related role.
• High School Degree or equivalent required. Bachelor's degree in accounting, finance, or related field preferred.

Other

• A full-time position may be available if the successful candidate has the background and experience to provide broader accounting and month end close support.

EEOC Statement

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.