Parts and Materials Coordinator in Duluth, Minnesota at Vantage Aviation DLH

About Vantage Aviation

Vantage is a fully integrated, multi-vertical business aviation firm that specializes in all things’ private aviation. Hangar leasing, fuel and ground handling support, aircraft management and charter services, flight training schools, and turbine maintenance services are all within our scope of capability and expertise. Vantage Aviation is a private equity backed, fully integrated business aviation firm pursuing FBO, MRO, and 135 charter acquisitions and development opportunities throughout North America.

We seek opportunities where airport sponsors and their aviation stakeholders can benefit from our highly integrated, full-service offering. Our menus of services meet the highest Minimum Standards of Service within the industry, allowing us to provide a better service for all those who enjoy the benefits of general and business aviation.

Position Summary

The Parts and Materials Coordinator is responsible for supporting maintenance operations by managing the flow of aircraft parts, materials, and supplies. This role ensures timely procurement, accurate inventory tracking, proper documentation, and compliance with FAA and company requirements. The coordinator works closely with maintenance personnel and vendors to ensure parts availability and operational efficiency.

Essential Responsibilities & Duties:

• Coordinates the ordering, receiving, and distribution of aircraft parts and materials to support maintenance operations.
• Verifies parts upon receipt, ensuring accuracy, condition, and proper certification/documentation (e.g., FAA Form 8130-3 or equivalent).
• Maintains accurate inventory records, including tracking, labeling, and storage of parts and materials.
• Ensures proper handling, storage, and preservation of parts in accordance with manufacturer and regulatory requirements.
• Supports inventory control processes, including cycle counts and audits.
• Coordinates with maintenance technicians to ensure timely availability of parts for scheduled and unscheduled maintenance, including AOG situations.
• Processes purchase requests and communicates with vendors regarding pricing, availability, and delivery timelines.
• Prepares and processes shipping and receiving documentation, including hazardous materials compliance when applicable.
• Monitors stock levels and alerts management of shortages, discrepancies, or obsolete inventory.
• Maintains organized storage areas to ensure efficiency, safety, and compliance.
• Assists with vendor management and ensures use of approved suppliers.
• Supports internal and external audits by maintaining accurate and complete records.
• Utilizes inventory and maintenance tracking systems to document transactions and maintain traceability.
• Performs other duties as assigned.

Required Qualifications:

• Basic knowledge of inventory control, procurement, or logistics processes
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Basic computer proficiency, including Microsoft Office and inventory systems
• Able to pass a background check and drug screen

Preferred Qualifications:

• Experience in aviation, maintenance, or materials/logistics support
• Familiarity with FAA regulations related to aircraft parts and documentation

Travel Requirements:

• Little to no travel is required, though occasional minimal travel may be necessary to support operational needs across the organization.

Working Conditions & Physical Demands:

• Work is performed in warehouse, hangar, and office environments, as well as on airport ramps.
• Exposure to varying weather conditions when working outdoors.
• Exposure to noise, fuels, oils, and other materials common in aviation environments.
• Requires standing, walking, bending, and lifting for extended periods.
• Must be able to lift, carry, push, and/or pull up to 50 pounds regularly, and occasionally more with assistance.
• Ability to operate basic warehouse equipment such as pallet jacks or carts.
• Requires manual dexterity for handling parts, tools, and documentation.
• Ability to work flexible hours as needed to support maintenance operations.

Benefits:

• Medical, dental, vision insurance
• HSA with company match on applicable plans
• Company paid Short Term Disability and Basic Life and AD&D
• Paid time off
• 401(k) with company match
• On Demand Pay
• Employee Assistance Program

Confidentiality & Discloser:

Vantage Aviation is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. This job description outlines the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions without imposing undue hardship on the organization. If you require reasonable accommodations during the application or interview process, or to perform the essential functions of this position, please contact HR@vantageair.com. We are here to support you.

Vantage Aviation is committed to a safe and productive work environment and operates as a drug- and alcohol-free workplace. Employees must report to work free from any substance that could impair job performance. Drug and alcohol testing may be required in accordance with law and company policy, including for reasonable suspicion or following a workplace accident or injury. Violations may result in disciplinary action, up to and including termination.