HR Operations Specialist at FERRAGAMO USA INC – SECAUCUS, New Jersey

RE-IMAGINA - PLAY YOUR PART. EVOLVE ICONIC.

At Ferragamo, we're more than just building a Brand We are redefining luxury fashion.

Committed to evolving and innovating sustainably, we bring a unique blend of elegance and modernity that has always defined us. with the unique blend of elegance and contemporary that have always defined us. We make our clients feel energized, surprised, and valued. All with an unwavering passion for Italian craftsmanship.

You’re more than just joining a Team.

We are proud of our inspiring and engaging spirit. In each of our stores around the world, you will find passionate, positive, and empathetic colleagues creating lasting impressions for life. Together, we drive excellence and innovation, while taking responsibility for our decisions. We win together with Passion. Thinking and succeeding as one team.

Together, let’s evolve iconic.

Founded in 1927 by Salvatore Ferragamo, the Group is a key player in the global luxury industry, known for its expert craftsmanship and exquisite range of shoes, leather goods, apparel, silk products and accessories. Our dynamic team, consisting of approximately 3,800 committed professionals, is based across our Florence Headquarters and regional offices around the world and also extends to around 400 directly operated stores throughout Europe, the Americas and Asia. Our creations are more than just unique and exclusive – they embody the heritage and savoir-faire that are the hallmarks of our Brand.

Ferragamo is certified as a Great Place to Work (learn more about the certification here).

Ready to play your part?

HR Operations & Reporting Specialist

The HR Operations & Reporting Specialist plays a key role within the HR Ops team, ensuring that HR and benefits reporting/processes run efficiently, accurately, and on time. This role combines operational execution with data analytics and reporting, supporting HR, Finance, and leadership with actionable insights. The ideal candidate is detail-oriented, analytical, and service-driven, with a strong understanding of how HR metrics influence payroll accuracy, workforce planning, and total rewards.

The HR Operations and Reporting Specialist plays a critical role within the HR Operations team by ensuring that HR, payroll, and benefits processes run accurately, consistently, and on schedule. This role blends operational execution, data analytics, compliance support, and systems management. It provides HR, Finance, and leadership with timely insights that support workforce planning, payroll integrity, and total rewards administration.

The ideal candidate is detail oriented, analytical, and service focused, with strong judgment and a clear understanding of how HR data drives organizational decision making.

HR Operations & Reporting

Serve as the subject matter expert for ADP Workforce Now, including reporting, system configuration, navigation, and data validation.Develop, maintain, and deliver recurring HR reports (e.g. productivity, overtime, attendance headcount, comp, and ad hoc HR analytics)Complete ADP onboarding related to new Hires at a pre established cadencePrepare statutory and internal HR reporting for US leadership and headquarters in ItalyMaintain data integrity across all HR systems and oversee file/feed/ carrier connection accuracyBuild, automate, maintain, and distribute recurring HR reports e.g. productivity, overtime, attendance headcount, comp, Org charts and ad hoc HR analyticsPrepare monthly, quarterly, and annual reporting for US and HQ (Italy)Monitor data accuracy across employee records, job data, compensation, structuresOversee system feeds and resolve discrepanciesPartner with HRBPs on clean and audit ready employee files including I-9 readinessSupport SOP documentation and process improvement Benefits & 401(k) Administration

Support annual Open Enrollment activities, including system testing, audits, data validation, and employee supportReview and approve new hire benefits enrollments as backup when needed.Administer monthly and off-cycle remittances to ensure timely and accurate fundingPayroll Support

Act a primary payroll backup for weekly and bi-weekly payroll processingSupport payroll audits and assist with reconciliation as neededgarnishments, correction of payroll errorssupport for month end close with FinanceVendor and Invoice Management & Financial Reconciliation

Serve as the main point of contact for all HR-related vendor invoices (benefits, payroll, HRIS, retirement, etc.)Process vendor invoices across monthly and maintain the master billing spreadsheet to ensure timely and accurate payments.
Partner with Finance to reconcile HR expenses and resolve billing discrepanciesMaintain detailed invoice and accrual trackers for Finance reviewCreates PO as needed/MIGOdetailed invoice logs, trackers, PO documentationsupport for annual budget prep, cost forecasting, vendor spend consolidationCompliance, Audits & Unemployment

Support internal and external audits, including:Annual retirement plan auditWorkers Compensation auditsState agency auditsManage unemployment claims via ADP and serve as the point of contact for state unemployment inquiriesI-9 monitoring, compliance tasks, required postings, file maintenanceMulti state statutory adherenceBudgeting & Accruals

Prepare and submit monthly HR accruals to Finance, including benefits, payroll, workers’ comp, retirement, and vendor-related accrualPartner with Finance to ensure accuracy of HR-related financial forecastingsupport for forecasting, scenario planning, annual budget submissions

Qualifications

Required

Expert-level experience with ADP Workforce Now, especially reporting, payroll support, and carrier connectionsMinimum 3-5 years in HR Operations, Payroll, or Total RewardsStrong understanding of US payroll practices, benefits administration, and statutory requirements. Understand of Canada payroll practices +Experience with 401(k) remittance processes and retirement plan administrationStrong analytical and reporting skills: advanced proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, data modeling, formulas)Experience processing vendor invoices and managing financial tracking toolsAbility to manage sensitive information with discretion and maintain strict confidentialityStrong communication skills and the ability to collaborate cross-functionally

Preferred

Experience with HR of finance audits (retirement plan, workers comp, state agenciesExperience supporting multi-state payroll or benefits administrationExperience in retail, luxury goods, or multi-entity environments

Key Competencies

Detail oriented with strong organizational skillsFinancial and analytical acumenProblem-solving and process improvement mindsetAbility to manage multiple priorities in a fast-paced environmentStrong follow-through and accountabilityCollaboration and customer-service mindset

Equal Employment Opportunity Statement

Ferragamo USA Inc. and its subsidiaries is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual’s age, race, creed, color, religion, national origin, sex (including pregnancy) or sexual orientation, gender expression, military status, marital status, genetic predisposition or carrier status, disability, or membership in any other protected class under applicable law.

Disability Accommodation

Ferragamo is committed to providing reasonable accommodation to applicants and employees with disabilities. Please tell us if you require reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.