Payroll Coordinator at Asociacion Puertorriquenos En Marcha Inc – Philadelphia, Pennsylvania

Salary: $55,00 plus benefits

Job Type: Full Time, Exempt

Reports to: Payroll Manager

Work Schedule: Mondays through Fridays from 8:30 am to 5 pm

Location: 1900 N 9th Street, Philadelphia, PA 19122 / In-person Only, Not Remote

ABOUT APM

Asociación Puertorriqueños en Marcha (APM) has been helping families achieve their greatest potential since 1970 by providing early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, community school services, and violence intervention services to the North Philadelphia communities.

SUMMARY

The Payroll Coordinator provides support to the payroll department and ensures the timely and accurate processing of payroll records by compiling, organizing, and entering data in the system.

Some of the responsibilities and duties are:

• Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies and issue paychecks or direct deposits on schedule.
• Process paperwork for new employees maintain and update payroll records, employee information, and benefits data in payroll system.
• Act as a liaison regarding employee paperwork and other payroll related issues with the Human Resources and Finance Departments to streamline processes.
• Verify hours worked, timesheets, and leave records; calculate wages, overtime, bonuses, and deductions; and pay adjustments, and post information onto designated records.
• Compute wages and deductions and enter data into the payroll system.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Process and issue employee paychecks and statements of earnings and deductions.
• Prepare miscellaneous financial and operational reports in Paylocity/NetSuite upon request.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Act as a Payroll Manager back-up by processing payrolls as well as prepare paychecks for distribution, both for on-cycle and off-cycle payrolls.
• Address non-escalated client and employee issues in a timely manner.
• Perform payroll audits to update client and employee data in the system.
• Assist in special projects at the direction of the Payroll Manager.
• Other duties as assigned.

BENEFITS

• Independence Administrators Medical Insurance Plan or $100/month Reimbursement with Proof of Current Plan
• Livongo for Diabetes Prevention, Hypertension, and Weight Management (Only for Employees Who Elect Our Medical Insurance)
• Sword, A Virtual Physical Care Program for Back, Joint, and Muscle Pain (Only for Employees Who Elect Our Medical Insurance)
• WondrHealth for Weight Management (Only for Employees Who Elect Our Medical Insurance)
• Sun Life Financial Insurance Plans for Dental, Vision, Life and AD&D, Critical Illness, Accident, and Hospital Indemnity
• Basic Life Insurance (100% Employer Funded)
• Short-term and Long-term Disability Insurances
• 403B Retirement Plan through Mutual of America
• Flexible Spending Accounts for Health, Childcare, Public Transportation, and Parking Expenses through The Harrison Group
• AllOne Health Employee Assistance Program at No Cost
• Employee Referral Program (You Can Earn Up to $600)
• 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
• 12 Days of Paid Holidays

KNOWLEDGE:

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Mathematics — Strong math skills. Must be able to calculate wages, deductions, and taxes accurately.
• Accounting — Must also be able to analyze data quickly and accurately and be comfortable working with spreadsheets and other financial/accounting software.

Key Competencies:

• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills and follow up effectively with all staffing levels.
• Ability to communicate information and ideas in speaking and writing so others will understand.
• The ability to choose the right mathematical methods or formulas to solve a problem.
• Excellent client service skills.
• Ability to work in a team-oriented environment.
• Ability to work independently in a time sensitive environment.
• Ability to maintain confidentiality.
• Ability to prioritize and organize workload, multi-task, adapts quickly to change, and deliver under the pressure of deadlines.
• Ability to develop and maintain cooperative working relationships with the Payroll, and Human Resources Department, as well as clients and vendors.
• Excellent time management skills and must be detail oriented.

EDUCATION/EXPERIENCE:

• Associate degree in Business Administration. Bachelor’s degree in accounting, finance, or a related field preferred.
• 2-3 years' of payroll experience preferred.
• Experience with Microsoft Office required.
• Proficiency in Excel required.
• Experience with Paylocity is required.