Facilities Project Manager at King County Library System – Issaquah, Washington
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About This Position
King County Library System (KCLS) is seeking a skilled Facilities Project Manager to oversee and coordinate facility improvement and construction projects across KCLS locations. This position plans and tracks project activities, budgets, and schedules, ensuring work aligns with KCLS standards, strategic goals, and regulatory requirements. The incumbent serves as the primary point of contact for assigned projects and provides regular reports and updates to leadership and stakeholders on project status, risks, and completion.
Key Responsibilities include:
Managing internal and external stakeholders to support project delivery and budget oversight.
Monitoring and reporting project status, including schedule and budget performance, to senior administration and the Board of Trustees.
Developing, organizing, and summarizing documentation related to dispute resolution.
Preparing contractual documents and technical specifications for public bidding of facilities and construction project.s
Conducting constructability reviews and supporting the direction of architectural and engineering consultants.
About the opportunity:
The successful candidate will be an effective communicator who is highly organized, adaptable, and detail oriented. Strong project management skills, along with a customer service–focused mindset, are essential for success in this role.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.
Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach, programs, and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity, Equity, and Inclusion (DEI) Assessment Demographics and Language Report, of the more than 1.5 million residents who live within the KCLS service area, almost half identify as Black, Indigenous, or People of Color (BIPOC). Moreover, roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives, lived experiences, and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply, including BIPOC (Black, Indigenous, and other people of color), immigrants, refugees, women, LGBTQIA+, individuals with disabilities, veterans, etc.
KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.
Need an accommodation to apply or interview? Call (425) 369-3224 or email employment@kcls.org.
KCLS ensures equal opportunities and consideration for all job applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment, including in recruiting, hiring, promotion, termination, leave of absence, compensation, or training.
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however, any new duties will remain within the scope of the job.
- Manages and coordinates facilities improvement and construction projects from planning through completion, ensuring goals, timelines, and budgets are met in alignment with KCLS standards.
- Acts as the primary contact for assigned projects, facilitating communication among internal teams, contractors, consultants, and vendors.
- Assists in developing project scopes, budgets, and schedules, and tracks progress toward approved plans.
- Reviews plans, specifications, and cost estimates for accuracy, constructability, and compliance with KCLS and regulatory requirements.
- Prepares, reviews, and processes contract documents, including requests for proposals, bid documents, change orders, and pay requests.
- Monitors contractor and consultant performance, identifying and communicating issues to ensure quality, safety, and contract conformance.
- Conducts site visits and inspections to verify progress, assess field conditions, and support timely problem resolution.
- Coordinates with internal departments, including Public Services, IT, and Safety, to plan project phasing and minimize service disruptions.
- Maintains project documentation and reporting, including schedules, financial tracking, and progress summaries.
- Prepares and delivers project status updates through written reports and presentations to staff, the public, senior administration, and the Board of Trustees.
- Ensures compliance with public works statutes and procurement requirements in project bidding and contract execution.
- Supports long-range facility planning efforts by providing project data, cost analysis, and recommendations for future improvements.
- Participates in post-project evaluation to identify lessons learned and opportunities to enhance project delivery processes.
- Coordinates the selection, procurement, and installation of furniture, fixtures, and equipment for new buildings and renovations.
- Supports the public art process for assigned projects.
- Provides space planning and design support for small-scale facility projects.
- Performs other related duties as assigned.
Organizational Competencies
- Valuing Diversity
- Customer Focus
- Ethics, Values and Judgement
- Professional and Technical Knowledge
Job-Specific Competencies
- Communicates Effectively
- Decision Quality
- Organizing and Planning
- Approachability
Performs work independently under the guidance of the Facilities & Construction Manager. Responsible for managing all aspects of assigned facilities improvement and construction projects for building renovations, repairs, and maintenance projects on behalf of KCLS.
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.
- Bachelor’s degree from an accredited school in architecture, construction management, engineering, or related field.
- Five years’ progressive experience in facilities projects oversight, preferably in public works.
- Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
- Considerable knowledge of project management principles, practices, and tools.
- Demonstrated ability to manage several projects simultaneously while meeting deadlines and quality standards.
- Demonstrated time management skills.
- Highly organized and detail oriented.
- Flexible and adaptable to changing priorities and evolving project needs.
- Clearly, succinctly, and effectively communicates ideas verbally and in writing.
- Effective presentation skills tailored to diverse audiences.
- Interpersonal skills including active listening and collaboration.
- Model for customer service mindset and delivery.
- Ability to maintain focus and productivity while managing frequent interruptions.
- A valid Washington State driver’s license and be an insurable driver by KCLS is required.
- Project Management Professional (PMP) or similar certification preferred.
Physical Demands
While performing the duties of this job, the employee will:
- Occasionally sit throughout work shift and will frequently stand and walk.
- Frequently reach out at chest level and up with hands and arms and will occasionally reach down.
- Constantly use hands in conjunction with finger use. Keyboarding up to occasionally.
- Rotate neck up to frequently.
- Frequently bend or twist at the waist and squat. Occasionally will kneel or sit on the floor, and seldom crawl.
- Perform close work including use of a computer monitor.
- Occasionally climb ladders, stairs, or step stools to access higher locations.
- Occasionally use low impact tools.
- Frequently operate foot controls.
- Frequently lift and carry up to 20 lbs., occasionally lift and carry up to 50 lbs., and seldom lift and carry up to 100 lbs.
- Frequently push or pull carts and wheeled equipment with moderate force.
Work is performed in a typical office environment and in the library or a shipping area depending on work tasks. Work is performed both indoors and outdoors in varied weather conditions. Works on location at construction sites. Work will be performed in high/precarious places and tight quarters, near moving mechanical parts including high-pressure equipment, and some exposure to electric shock. Requires strict adherence to safety and compliance regulations. Work schedule may include occasional early morning, evening, and/or weekend meetings or commitments. Extensive travel within the service area is required.