Assistant Athletic Director for Athletic Operations & Business - SUNY Maritime College in Bronx, New York at SUNY Maritime College

SUNY Maritime College

Location: Bronx, NY Category: Athletics Job Type: Full-time Posted On: Fri Sep 25 2026 Job Description:

The Assistant Athletic Director for Athletic Operations & Business oversees budget, accounting, student payroll, and purchasing functions of the athletic department; produces bi-monthly budget reports; and ensures compliance with all university rules and regulations related to financial affairs. Assist the Director of Athletics with duties involved in maintaining numerous departmental accounts, focusing on daily purchasing, accounting, and other financial transactions using institutional automated computer systems.

• Manage and track binding contracts for varsity athletic programs
• Assist with all special events, camps and clinics in collaboration with Conference Services and coaching staff
• Supervise and determine work priorities/schedules of work-study students, student assistants and game day workers
• Prepare and monitor department supplies and inventory
• Administer/compile end of season surveys
• Update handbooks and policy manuals annually
• Manage payments of all officials
• Maintain a working copy calendar of department events and schedule game day coverage
• Coordinate all transportation needs for varsity and club teams with the appropriate coach and/or administrator
• Serve as Game Day Administrator for the athletic department
• Serve as Club Sports Coordinator
• Assist with fundraising efforts and coordination with the Institutional Advancement team
• Assist in organizing and running Student-Athlete Advisory Committee meetings and initiatives.
• Prepare bi-monthly budget reports for coaches and the Athletic Director
• Oversee the reconciliation of all athletic accounts on a monthly or bi-monthly basis
• Set up departmental ledgers for all accounts; record revenues, expenditures, and transfers
• Manage budgets for the purpose of identifying possible problem areas to avoid overdrafts, counseling budget holders on their responsibilities as necessary; consult with the Athletic Director on these matters.
• Prepare the proposed budget to be submitted to Athletic Director and for approval from College Administration
• Track and execute all check request forms, cash receipt deposit forms and donation deposit forms
• Manage Athletic Department Club Sports and Foundation Accounts revenue and expenditures
• Complete preparation of all travel vouchers, petty cash vouchers, and purchase requisitions/orders
• Complete all cash advance requests and handle all reimbursement requests
• Oversee the hourly allocations of the sports medicine staff as outlined in the budget
• Manage and oversee the athletics department and coaches procurement card process.
• Manage student appointments and facilitate bi-weekly approval of student payroll to ensure timely processing of hours worked
• Prepare and process all department purchase orders and bids according to university regulations, review bids and recommend awards in conjunction with the College Business Office and work directly with vendors on specifications and delivery arrangements
• Approve all invoices for payment
• Authorize and supervise all university deposits, assigning revenue codes for entry fees, ticket sales, advertising income, program sales, and other financial transactions as required
• Conform to the highest standards of professional conduct regarding compliance with department and institutional policies and procedures and adherence to the rules and regulations of athletic governance organizations of which the institution is a member
• Contribute to the maintenance of good working relationships with all staff, student-athletes, and external constituents through (a) a positive and constructive approach to all tasks, (b) respect for the competencies of others, and (c) appropriate conflict resolution behavior

Directly supervises: Student employees and game day staff

Specific Duties and Responsibilities Include:

Administrative Support:

• Fundraising Activities
• Issues with student-athlete well being
• Special Events
• Responsible for attendance at all mandatory Athletic staff meetings
• Home event game day supervision as assigned by the Athletic Director

Job Requirements:

Required Qualifications

• Bachelor's degree in Accounting, Finance, Sports Management or related degree
• One to three years of experience as a business manager
• Have knowledge of NCAA Division III rules
• Certified in First Aid, AED, and CPR currently
• Excellent interpersonal, teaching and communication skills are essential
• Possession of a valid Driver's License. Must have a motor vehicle record which is free from major violations or a pattern of repeat violation.

Preferred Qualifications:

• Master's Degree in Accounting, Finance, Sports Management or related degree
• Three to five years of experience in educational, governmental, or commercial accounting/finance.
• NCAA game day management experience

Additional Information:

Classification/Salary Range: The Assistant Athletic Director for Athletic Operations & Business is a UUP position. The anticipated salary range for the position is $65,000 - $80,000 annually, with an outstanding benefits package (for more information, please see the UUP Benefit Summary). Review of applications to commence immediately and conclude when the position is filled.

Special Notes: This is a full-time calendar year appointment UUP Position. Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

Budget Title: Staff Assistant
Local Title: Assistant Athletic Director for Athletic Operations & Business
Line #: 00324

SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.

SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).