Accounts Payable Specialist at Fire Equipment Inc – Medford, Massachusetts

Location: Medford, MA (Onsite – 5 days/week)
Department: Accounting / Finance
Reports To: Accounting Manager
Compensation: $33.66-$34.50/hr.

Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions—from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.

The Accounts Payable & Accounts Receivable Specialist plays a key role in supporting day-to-day financial operations by managing both AP and AR functions. This position is responsible for ensuring accurate processing of invoices, timely application of payments, and maintaining clean and reconciled accounts.

This is a hands-on, high-volume role requiring strong attention to detail, organization, and the ability to manage multiple priorities. The ideal candidate is comfortable working in a fast-paced environment and has experience with payment processing methods such as ACH and lockbox transactions.

Accounts Payable (AP)

• Process vendor invoices and route for approval in accordance with company policies
• Reconcile vendor accounts and resolve discrepancies or payment issues
• Prepare and process weekly vendor payments (check, ACH, or other methods)
• Maintain vendor relationships by responding to payment inquiries
• Ensure accurate and timely posting of AP transactions to the general ledger

Accounts Receivable (AR)

• Apply incoming payments (lockbox, checks, ACH, cash deposits) to customer accounts
• Reconcile AR accounts and ensure accurate posting of payments
• Assist in managing customer accounts and resolving payment discrepancies
• Support cash application processes and monitor lockbox activity

Daily Processing & Operations

• Manage high-volume transaction processing (20–50 accounts daily)
• Maintain accuracy and efficiency across both AP and AR functions
• Ensure proper documentation and recordkeeping for all transactions
• Support month-end close activities related to AP/AR

Additional Responsibilities

• Perform other duties and administrative tasks as assigned to support accounting operations

• 3–5 years of experience in Accounts Payable, Accounts Receivable, or a combined role
• Experience with lockbox processing, ACH transactions, and cash applications
• Strong reconciliation and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Excel strongly preferred)
• Experience with accounting or ERP systems

• Experience with automated accounting systems and payment platforms
• Ability to work efficiently in a high-volume processing environment
• Strong communication skills for vendor and customer interaction

• Competitive hourly pay based on experience
• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company contribution
• Paid time off, holidays, and sick time

At Fire Equipment Inc., you’ll be part of a team that values accuracy, accountability, and operational efficiency. This role offers the opportunity to contribute directly to the financial health of the organization while working in a structured, team-oriented environment.

Work Location: On-site / In Person

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.