Contract Specialist at ArchKey Solutions – Minneapolis, Minnesota

ArchKey Solutions
Position Title: Contract Specialist

Location: Minneapolis, MN, United States
Department: Project Delivery

Category: Risk Management

description: Description

CONTRACTS SPECIALIST
This position is based out of our Minneapolis, MN office

About ArchKey

ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.

We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for providing review, analysis, negotiations, and ongoing management of non-complex and standard contract instruments for the Company, to ensure all corporate objectives are met and contract review guidelines are followed. This position understands applicable Company contract policies, interprets, and creates appropriate customer agreement language, determines applicable contract provisions, and ensures compliance with insurance, bonds, and licensing requirements, in alignment with all Company policies, procedures, key objectives and regulations.

Our Ideal Candidate

• Understands Contract Law and all applicable Laws and regulations
• Able to skillfully negotiate and make sound recommendations.
• Has experience executing subcontracts and managing vendor agreements

Day in the Life

• Provides timely review, analysis, and issue of Company project contracts with repeat customers valued at $50,000 or under and for those valued at $250,000 or under which do not allow changes, to ensure all contract language is compliant with applicable laws, regulations and corporate guidelines, policies, and project scope of work requirements.
• Negotiates contractual instruments commensurate with skills and edits contract language to minimize Company risk. Makes sound business recommendations and includes the input and analysis provided by others in creating solutions. Determines requirements to compile a complete set of construction documents and obtains these documents from the customer and/or project manager. Supports Company pre-lien processes as needed.
• Provides accurate, organized contract document management through timely receiving, tracking and maintenance of Company contracts, consistent with legal department guidelines and requirements. Contract documents include all agreements between the Company and its customers, vendors, subcontractors and/or other third parties.
• Ensures the Company and its subcontractors and vendors comply with project or customer requirements, including insurance, bonds, and licensing. Ensures Company contract policies and procedures are efficient, effective, and appropriately maintained by identifying areas and modes of continuous improvement.
• Ensures all Company subcontractors provide appropriate evidence of insurance, compliant with customer, project, and legal department requirements. Enters and tracks all Company subcontracts and Certificates of Insurance into the accounting system in an accurate and timely manner, in accordance with legal department guidelines.
• Understands and complies with all State Rules of Professional Conduct for Attorneys. Maintains compliance with all federal, state, and local laws and regulations. Follows ethical requirements set forth by the Model Rules of Professional Conduct. Ensures all client and Company confidences are preserved and does not render legal opinions, draft legal documents, or otherwise engage in the unauthorized practice of law.
• Obtains, maintains and tracks all Company licenses required to conduct business in all applicable jurisdictions, including state, city, and county licenses. Accurately tracks all legal department expenditures and makes timely submissions of appropriate and approved invoices for expenditures to accounts payable for payment.
• Supports litigation and dispute resolution in employment, labor, and construction law. This includes responding to discovery requests, investigating facts, researching, scheduling, and attending meetings, coordinating witness interviews, and maintaining all litigation documentation and files. Provides litigation/claims logs and discloses relevant claim history as appropriate to the marketing department in support of RFP (Request for Proposal) response preparations.
• Consults and updates customer data spreadsheets showing all previously accepted changes as part of the department risk management process. Manages spreadsheets containing all agreed-upon customer non-solicit and non-compete provisions and provides quarterly updates to senior management on these provisions.
• Manages all aspects of Certificates of Insurance required of the Company's customers, suppliers, subcontractors, and vendors, including obtaining, filing, maintaining, and delivering to those parties. Manages all Company surety letters, consents of surety, bid bonds and payment/ performance bonds from the Company's insurer/surety.
• Develops and delivers communications and training related to key contract terms and processes, subcontractor compliance, licensing and other areas as requested. Coaches staff on contract review process and legal department reasoning for such processes as needed.
• Provides administrative and transactional support to legal/contract department in Company legal matters as required, including but not limited to coordinating and maintaining appointment calendars and schedules, organizing meetings, travel, conferences and other departmental details and activities as needed. Maintains confidentiality and urgency as appropriate.
• Builds effective relationships with customers, foremen, project teams, specialty contractors, vendors, suppliers, user groups and others that reflect and support the Company's core values and meet or exceed the customer's expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Bachelor's degree or equivalent work experience in paralegal studies or a related field. Paralegal or Contract Administrator certification is preferred.
• Minimum 3-5 years of experience as a paralegal, legal assistant, or similar role in the legal environment, preferably with some in-house corporate legal department experience. Knowledge of the construction industry is helpful.
• Experience working with contract and construction law, with a working knowledge of contracting concepts, licensing, and commercial insurance. Strong understanding of standard legal and industry contract terminology, and the potential consequences to the Company if that terminology is not used appropriately.
• Experience and expertise using GoTo Meeting or a similar remote audio/visual conference platform.
• In-depth understanding of local, state, and federal licensing requirements and the ability to communicate with appropriate government officials in those groups.
• High degree of professionalism, initiative, organizational, customer service and prioritization skills. Experience with direct customer contact and effective communication with employees and co-workers at all levels. Demonstrated elevated level of integrity and dependability.
• Superior listening, collaboration, presentation, negotiation, conflict management and persuasion skills, and the ability to influence and build relationships with employees at all levels, including senior management. Strong teamwork, coaching and mentoring skills.
• Demonstrated ability to diagnose problems with strategic thinking skills and detail orientation, and to drive timely and appropriate solutions across all business lines with self-initiative and sensitivity. Superior detail orientation and organizational skills. Demonstrated strong analytical and mathematical skills.
• Excellent written and verbal communication skills, including high quality documentation and report preparation. Strong telephone communication skills.

Travel

• Occasional travel may be required.

Salary Range

$74, 000- $107,700 annually, based on experience and qualifications.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MN70-0

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.