Purchasing Coord. in Odessa, Texas at Medical Center Hospital

I. Position Summary:

Order items according to schedule and relay variation or discrepancies to the requesting department. Oversee annual inventory preparation for assigned departments. Reports to the Purchasing Manager on a regular basis a summary of the meeting. Demonstrate cooperation, interest, and enthusiasm in support of assigned departments. Serve as primary back-up to Purchasing Buyer/Coordinator.

II. Position Relationships:

A. Responsible to: Purchasing Manager

B. Workers Supervised: None

C. Interrelationships: Administrators, Directors, Managers,

Employees, Vendors, Representatives, Physicians or their employees, and outside health facilities.

III. Responsibilities and Authorities:

A. Performs other duties as assigned by the department's management staff.

B. As patient care and/or Hospital need dictates, both the assigned shift and workstation may be changed by the department.

C. Participates in and promotes the “I CARE Advantage” service philosophy of Integrity, Customer Centered, Accountability, Respect and Excellence.

D. Performs essential job functions with or without reasonable accommodations.

E. Ensures all items are ordered correctly and within the specified time.

F. Answers department telephone.

G. Process orders according to proper procedure.

H. Notify departments of any problems concerning their order.

I. Check back orders and shipping information upon request by departments.

J. Maintain current information in the computer.

K. Work discrepancies on a scheduled basis. Does not have discrepancies over 30 days.

L. Greets Sales representatives, employees and all personnel that come into the Purchasing Department in a pleasant manner.

M. Assists in annual inventory.

N. Demonstrates cooperation, interest, and enthusiasm in support of department, hospital goals and activities.

IV. Performance Factors Used to Evaluate Employee:

A. Reports any problems to the Director of Materials Management.

B. Purchase orders have correct price and ordering information.

C. Keep departments informed of any changes concerning their orders.

D. Maintain correct information in the MMIS software.

E. Maintain proper telephone courtesy.

F. Greet all visitors in a pleasant and professional manner.

G. Demonstrates cooperation, interest, and enthusiasm in support of department, hospital goals and activities.

H. All discrepancies are to be reconciled within two weeks, except those with supervisor’s approval. No discrepancies over 30 days.

V. Qualifications:

A. Education:

High School diploma or equivalent. Read, write and speak English.

B. Training and Experience:

Some buying experience, know 10 key by touch, and legible handwriting Advanced user of Microsoft Office Products; Excel, Word and Outlook.

C. Job Knowledge:

1. Familiar with the operating procedures of the computer.

2. Follow correct departmental procedures concerning the notification of the department’s backorders and special shipping information.

3. Must have excellent verbal and written communication skills as well as the ability to follow verbal and written instructions accurately. Excellent phone skills required. Ability to innovate is critical to success. Ability to manage timelines and deadlines associated with assigned deliver schedules. Must have the ability to work on a team with individuals of varied job responsibilities.

VI. Unusual Physical Demands and Working Conditions:

A. Prolonged sitting.

B. Exposure to VDT for long periods.

C. Daily trips to main Hospital may be necessary.