Administrative Aide II in New York, New York at New York University

Administrative Aide II

US-NY-New York

Job ID: 2026-15526
Type: School of Law (LW1131)
# of Openings: 1
Category: General Office Administration
New York University

Overview

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with Finance team, students, staff of the Office of Student Affairs, and with University personnel including those at the senior level to resolve issues and problems. Process requisitions for Student Affairs, schoolwide and other events, as well as for other purchases, in university procurement system. Follow through to ensure timely payment. Interact with vendors as necessary to obtain accurate information for payment and processing. Process reimbursement requests. Monitor UDW reporting system to track expenses and revenue. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets.

Responsibilities

Required Education:
High School Diploma or equivalent High School diploma or equivalent or an Associate's degree or some college.

Preferred Education:
Bachelor's Degree

Required Experience:
3 years of office experience (with High School diploma). 2 years of office experience (with Associates degree or some college). Experience providing a high level of customer service.

Preferred Experience:
1-2 years of office experience (with Bachelor's degree). Prior experience in financial management and/or a fast-paced, executive-level environment is preferred.

Required Skills, Knowledge and Abilities:
Excellent oral and written communication skills, intermediate to advanced level of proficiency in Microsoft Office (Word, Excel, PowerPoint) are required. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Qualifications

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU Law is an intellectual powerhouse and innovator in legal education, known for its focus on leadership, global issues, and public service. As part of this diverse and accomplished community, you’ll work with top faculty, support learning and research, and have regular opportunities to develop professionally. Located in Greenwich Village, one of New York’s most inviting neighborhoods, the Law School offers highly competitive benefits and perks, notably tuition remission.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Salary: 39.13