Capital Improvement Project Manager in Woodinville, Washington at City of Woodinville

The City of Woodinville is comprised of 54 full-time employees whose work each day helps shape Woodinville’s community and future. Our employees play a vital role in supporting residents, businesses, and visitors through meaningful public service. The City offer’s a competitive compensation and benefits program designed to support employee well-being and professional growth. Learn more about the benefits at the City of Woodinville.

Woodinville, Washington is a premier tourist destination with a population of about 14,000, though the City will likely grow rapidly over the next five years or so. This growth is resulting in lots of exciting projects and programs. Located about 20 miles northeast of Seattle, Woodinville offers the benefits of a bustling urban area against the backdrop of the picturesque Sammamish River Valley. Woodinville is known for its tourism industries with over 130 wineries, breweries, and distilleries and numerous opportunities for outdoor activities.

Are you passionate about public service that makes a meaningful difference? Do you want to have an integral and exciting role in leading a community through growth? The Capital Improvement Project Manager position will lend expertise to a number of high-profile projects and programs by assisting the City's Public Works Director and leading engineers in a large variety of projects.

The most competitive candidates will be able to:

• Communicate and collaborate with a variety of internal and external stakeholders.
• Use independent judgement and initiative in developing solutions to problems.
• Interact professionally with various levels of employees, officials and customers.

The purpose of this position is to assist the Public Works Director in the management and oversight of the Capital Improvement Program division of the Public Works Department, including but not limited to:

Supervising and managing employees; making professional engineering recommendations and decisions; reviewing and approving construction plans for capital improvement projects; managing and supervising the management of projects; conducting or overseeing engineering studies and designs; and developing departmental or divisional work plans and schedules. Serves in absence of Public Works Director on matters related to projects. Requires direct contact with citizens, elected officials, officials from other agencies, and community leaders regarding issues that are often highly sensitive and complex.

Responsible for managing assigned projects and/or programs, including but not limited to capital improvement projects, engineering plans and studies, and/or other departmental responsibilities, subject to strict schedule and financial constraints. Makes highly responsible and complex engineering decisions and provides professional engineering support and advice to the Public Works Director, departmental staff, and project engineers. Responsibilities include developing scopes of work; evaluating and assisting in selection of employees or consultants; performing or directing daily engineering decisions; preparing reports; overseeing expenditures; conducting public outreach and involvement with the community; developing programs or projects; and complying with local, regional, state, and federal regulations and agencies. Requires a high degree of independent judgement and action to plan, design, and construct projects; resolve technical problems; and administer projects within the framework of established policies. Supervises, manages, evaluates, and trains assigned staff; and responds daily to customer service requests and response inquiries.

As the Capital Improvement Project Manager you will

• Oversees the construction of City infrastructure projects, including parks, streets, utilities, and facilities. Inspects work, verifies contract quantities, reviews progress, and approves payments, change orders, and punch list development. Ensures quality control and resolves issues that arise on-site.
• Coordinates the selection of design consultants; meets schedule and budget objectives for assigned projects/programs; supervises activities of assigned engineering and support staff and contractors.
• Performs a variety of professional engineering tasks to prepare, review, and manage multiple and diverse capital projects, including design and construction of streets, buildings, parks, and surface water management systems; complex engineering studies and work plans; and public infrastructure designed and constructed by private parties.
• Reviews design plans and field surveys for accuracy; practical application; constructability; compliance with adopted standards, regulations, codes, and laws; and to ensure that all components necessary for project completion are present to bid the job.
• Manages or performs all aspects of assigned capital project development and construction, including in-house design, consultant design, and acquisition and utilization of grant/City/developer funds to design and construct projects; may perform in-house engineering design, contract document preparation, and bid and award activities.
• Seeks input and feedback from Development Permit Review Manager and permit review staff regarding project impacts where development projects may impact capital projects, including project design and scheduling.
• Seeks input and feedback from Operations Manager and pertinent public works maintenance crew during project design regarding project impacts to maintenance needs and requirements.
• Prepares and reviews environmental documents and permit applications for capital projects as necessary. Coordinates with local, state, and federal regulatory agencies and tracks project compliance.
• Develops and implements systems to track project performance, monitor budgets, and report on progress. Works closely with accounting to track expenses, review invoices, and approve payments for contractors and consultants. Ensures proper documentation and reporting of CIP project status, including funding and expense reports.
• Seeks and secures grant funds; coordinates with the Washington State Department of Transportation (WSDOT) Local Programs, Transportation Improvement Board (TIB) and other grant funding agencies to administer grant funds; manages county, state, and federal grants; tracks and monitors grant and mitigation funds.
• Prepares, presents, and submits projects for inclusion on the Capital Improvement Plan (CIP) and 6-Year Transportation Improvement Program (TIP); leads efforts to prioritize projects on the CIP and 6-Year TIP; presents recommendations to City Council, Planning Commission, and Public Spaces Commission; prepares and submits TIP applications to the Puget Sound Regional Council for inclusion in the Regional TIP and Statewide TIP for regionally significant and/or grant funded projects; amends/modifies existing TIP projects, as needed
• Organizes public meetings/outreach for design and construction projects; coordinates with Executive Department for public meetings, open houses, and other public outreach efforts, writes and presents staff reports to co-workers, senior management, City Council meetings, and the public.
• Establishes and maintains an effective system of communication inside and outside the City organization and establishes and maintains effective working relationships with others.
• Assists with the preparation of department budget requests; responds to Customer Action Requests; provides quality customer service; and deals courteously with the public and other agencies; recommends staffing recommendations and selections, including retention of staff/consultants/contractors; conducts employee performance evaluations; and develops measurable performance goals and objectives.
• Represents the City at various meetings to obtain and provide information. Performs other duties as required or assigned.

Skills and Behaviors for success

Knowledge of:

• Professional engineering concepts, techniques, and practices.
• Modern management concepts, techniques, and practices.
• Operational characteristics, services, and activities of municipal public works management.
• Project or program engineering, construction, traffic, surface water, or other specialty area methods and materials.
• Theory, principles, regulations, and practices of design and field activities of public works projects.
• Methods and techniques of field inspection, surveying, drafting, and design.
• Principles and practices of budget preparation and administration.
• Principles and practices of negotiation.
• Pertinent federal, state, and local laws, codes, and regulations.
• Grant applications and administration.
• Principles of supervision, training, motivation, and counseling.
• Correct English usage, spelling, grammar, and punctuation.
• Applicable software and data processing applications.
• Cost analysis, and principles and practices of contract management.

Ability to:

• Properly and innovatively apply professional engineering concepts, techniques, and practices.
• Properly and innovatively apply modern management concepts, techniques, and practices.
• Learn City policies and procedures.
• Work directly and proactively with diverse community groups.
• Inspect work for completeness and proper work methods.
• Oversee City capital improvement projects.
• Oversee, direct, coordinate, and monitor work of consultants and other project staff.
• Manage multiple complex projects and/or programs with strict deadlines and limited direction.
• Work independently or with a team.
• Interpret and apply federal, state, and local policies, laws, and regulations.
• Communicate clearly and concisely in oral and written form.
• Organize and conduct analytical studies and surveys to substantiate plans, findings, and recommendations related to public facilities/programs.
• Prepare complex reports, business correspondence, and procedures.
• Apply mathematical concepts, such as statistical inference, fractions, percentages, ratios, geometry, trigonometry, etc.
• Use independent judgement and initiative in developing solutions to problems.
• Interact professionally with various levels of employees, officials, and customers.
• Utilize applicable software and data processing applications.
• Understand instructions, numerical aptitude, problem-solving, initiative, analytic ability, memory, concentration, and exercising sound judgment.
• Display patience and persuasiveness when interacting with others.

To Qualify

We will consider any combination of relevant education, training and work experience. Please be clear and specific in your application materials on how your background is relevant.

Minimum Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management or related field; AND
• Ten years of increasingly responsible engineering experience, AND
• Five years supervising other professional engineers
• In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual’s knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

Licenses and Certification:

• Washington State Professional Engineer License in Civil Engineering required.
• Must possess a valid Washington State driver's license or other acceptable official identification.

Preferred Qualifications

• Experience managing capital improvement projects in a municipal or Public Sector environment
• Experience with construction project management with demonstrated knowledge in the preparation of plans, specifications, and contract documents.
• Experience with surface water engineering design and construction; and review of private development projects.
• Experience managing large scale Capital Improvement Projects
• Experience with public procurement process, including contracting, bidding and vendor management
• Experience with presenting and collaborating with elected officials, board commissioners and community stakeholders on complex or sensitive issues

Physical Requirements Office workers

Work is performed both indoors and outside. Outside work will require exposure to varying weather and terrain conditions. Physical effort is needed to lift and carry office materials and supplies. Basic communication skills such as talking, seeing, and hearing are needed for frequent person-to-person contact and telephone usage. Requires use of hands and fingers to handle objects and control automated equipment and office machines. Outside work environment has exposure to fumes, odors, gases, and air and blood borne pathogens; exposure to moving equipment, heat, risk of electrical shock, wet/humid conditions working in high and/or open places, underground spaces, restricted access building sites, heavy traffic, and noise. Must have the ability to work in a fast-paced environment and meet deadlines. The nature of the work has frequent interruptions and deadlines. Will be required to work regularly beyond normal working hours. Business travel within the state and to other states may be required occasionally.

Compensation, Classification and Labor Representation

The full salary range for this position is step # 1, $139,828.00 to step # 7, $176,925.00. The appointment will typically be made between step # 1 $139,828.00 to step # 4, $157,286.00.

This position is not eligible for overtime and is non-represented. It is classified as a Capital Improvement Project Manager. Classification descriptions are typically written broadly and may not include all specific duties and responsibilities of the position.

Application Packet

To be considered for this opportunity, the application packet must consist of the following documents below. Please ensure that you upload these documents in your online application. Missing any part of these items will result in an incomplete application and you will not be moved forward in the recruitment process. Please do not include any additional attachments such as portfolios, projects, recommendation letters or references if they have not been requested in the job announcement. Items requested below are the only things required that will be evaluated.

• A completed online application
• Attachment of a Resume
• Attachment of a cover letter (expressing why you are interested in the position and how your experience makes you the right fit for the role).

Please note that the City of Woodinville is primarily an in-person work environment. This opening is located at Woodinville City Hall and will work primarily in an office environment.

Questions:

HR Analyst: LaMarkus Gilliard

Email: LaMarkusG@woodinville.gov

Additional Information:

Equal employment Opportunity:

The City of Woodinville is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. The City of Woodinville fully embraces diversity and equal opportunity that represent a variety of backgrounds, perspectives, and skills. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Visa Sponsorship: The City of Woodinville does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.