Accounts Payable Specialist- Part-Time in Manlius, New York at Airport Lighting Co of NY INC

• Process and verify vendor invoices, ensuring accuracy and compliance with company policies and GAAP (Generally Accepted Accounting Principles).
• Prepare and review payments via checks, ACH transfers, wire transfers, and other electronic methods.
• Reconcile accounts payable ledger and resolve discrepancies promptly.
• Maintain detailed records of all transactions in accounting software such as Workday, Paychex, QuickBooks, or Sage.
• Assist with month-end closing activities, including journal entries related to accounts payable.
• Support audit preparations by providing necessary documentation and reports.
• Collaborate with procurement, finance, and human resources teams to ensure smooth processing of payments and data entry.
• Ensure adherence to internal controls and SOX compliance requirements.
• Conduct account reconciliations regularly to verify data integrity.
• Utilize data entry skills and technical accounting knowledge for accurate recordkeeping.
• Support benefits administration and non-profit accounting functions as needed.

Essential Duties:

• Process and verify vendor invoices, ensuring accuracy, proper coding, and compliance with purchase orders and company policies
• Monitor and reconcile vendor accounts, including identifying discrepancies, researching variances, and ensuring credits are properly applied
• Prepare weekly check runs, ACH payments, and wire transfers; ensure proper approvals and supporting documentation
• Track, analyze, and report on aged payables; recommend solutions for recurring issues or payment delays
• Act as primary point of contact for vendor inquiries, ensuring professional and timely communication
• Maintain vendor records, tax forms (W-9s), and payment terms in Sage to ensure accuracy and compliance
• Assist with monthly, quarterly, and year-end closing processes, including accruals, reconciliations, and audit support
• Monitor and report on cash requirements and discount opportunities to optimize cash flow
• Support continuous improvement of AP processes, recommending efficiencies and implementing best practices other departments to resolve invoice and payment discrepancies
• Assist Accounting Manager with preparation of AP-related schedules, reconciliations, and special projects
• Provide backup support for Accounts Receivable as needed

High School Diploma required

• 1-2 years of progressive accounts payable or general accounting experience

Skills and Experience:

• Strong ability to calculate and analyze figures such as discounts, interest, and percentages
• Ability to identify, research, and resolve complex problems independently
• Strong judgment in applying policies and procedures while adapting to new situations
• Proficient in Microsoft Office (Excel, Word, Outlook) and accounting software
• Ability to create spreadsheets, pivot tables, and reconcile accounts