Accounting Technician at Lincoln County – Newport, Oregon

The Lincoln County Finance Department is looking to add a couple of Accounting Techs to their team. They're looking for a strong multi-tasker with an attention to detail to join this small but fast-paced office.

The person in this role will participate in team rotation for payroll, accounts payable, and general finance tasks. They will assist in the process of payroll for all Lincoln County employees and provide payroll-related services for all county departments. They will process accounts payable transactions and maintain the accounts payable accounting system and enter budget and financial adjustment entries under the guidance of senior finance staff. This person would also be responsible for monitoring visitor access to department and sorting the department's mail.

This position is also responsible for maintaining all finance department electronic and physical files and keeping employee records and systems setups up to date and monitoring and maintaining the Lincoln County’s purchase card system.

Payroll: Verify timesheets for accurate recording of information and compliance with county policy, union contracts, State and Federal labor law. Under the guidance of the Accounting Analyst, perform steps in processing employee payroll for any given pay period. Maintain employee payroll files, electronic and paper, for current and terminated employees: Assist in keeping employee records up to date and ready for payroll processing. Assist in reviewing Personnel Action Forms for correctness of information, consistency with job descriptions, and adherence to personnel and payroll rules. Scan and digitally file all payroll documents, records and reports. Assist in the preparation, payment, and reporting of payroll-related expenses. Provide training assistance for Lincoln County personnel in the use of the time entry and time approval modules.

Accounts Payable: Process weekly accounts payable transactions: Review payment vouchers from all county departments for accuracy and correctness prior to entering payment data in the accounts payable software module. Post detail of expenditures to the Lincoln County’s General Ledger through the electronic accounts payable software module. Produce and mail checks, or distributes electronically, all amounts due to vendors, along with pertinent documentation. Maintain the accounts payable systems, including detailed transaction files for all accounts payable activity: Maintain accurate and detailed procedures manual for the accounts payable function. Monitor accounts payable for capital expenditures; produces documentation for later fixed asset processing. Scan all accounting activity documents, including accounts payable vouchers and checks, general ledger journal entries, and purchase card transactions to an electronic database for future reference and archiving.

Reconcile and balance the monthly purchase card billing invoice to individual card holders’ monthly reports of purchases in preparation for payment and import to the general ledger.

Other Duties: Assist other Finance department personnel with clerical duties as required. Act as backup mail clerk in regular mail clerk’s absence. Assist with special reports and projects, researching, gathering, and compiling information and necessary data. Monitor office supply needs and orders accordingly. Other clerical or transactional duties as assigned.

Minimum Education Level

High School Diploma / GED

Minimum Experience Level

Four-Five years of general office work including financial records processing or related work experience.

Driver’s License

Oregon Driver's License required within 30 days of hire.

Desirable Qualifications: Associate’s degree or equivalent specializing in Accounting or related field preferred.

Knowledge of:

• Basic accounting procedures and practices.
• Record keeping and reporting.
• Modern office practices and procedures.
• Lincoln County Personnel rules and collective bargaining agreements and their application to represented and non-represented employees.

REASONABLE ACCOMMODATIONS

Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Lincoln County, OR | Official Website
Finance & Accounting | Lincoln County, OR

For more information, please reach out to jobs@co.lincoln.or.us
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