OA Assistant at Dynamic Educational Systems, Inc. – Cassadaga, New York

Location: Cassadaga, NY, US

Category: Full Time

Posted Date: Yesterday

Requisition ID: 2362

Salary Range: $18.21 To $18.21 Hourly

Reports to the OA Manager. Performs a variety of clerical and administrative duties, in compliance with government, corporate, and management directives.

Essential Functions

1 . Complies with all management, corporate, and government directives and standard operating procedures.

2. Models, mentors, and monitors a positive normative culture.

3. Handles routine matters personally and routes non-routine business to proper staff for consideration.

4. Maintains the monthly calendar of activities and appointments.

5. Acts as the centralized point of contact for new Job Corps prospects.

6. Schedules prospects to attend information sessions.

7. Provides information packets to interested prospects, parents, and community.

8. Acts as the liaison between contract management and other staff.

9. Maintains the correspondence control log, receives incoming and outgoing mail, and provides follow-up on dates for action items.

10. Assisting with scheduling and attending tabling events to promote the Job Corps program, to include weekend availability/flexibility.

1 1 . Conducting campus tours and information sessions.

12. Performs a variety of clerical and administrative duties; prepares special reports; maintains files, records, and statistical data; makes travel arrangements, etc., as required.

Making pre-arrival calls to arriving students.

Assists Admissions Counselors with following up on prospects who are unresponsive/unlocatable.

Assists Admissions Counselors with following up on applicants who are struggling with submitting supporting documentation and helping these applicants in collecting and submitting needed documents to complete the Admissions process.

Assists Admissions Counselors with following up on providers who are delayed in submitting supporting documentation for applicants.

Assists Admissions Counselors with maintaining active follow-up of enrollees after enrollment to monitor and improve student retention rate.

13. Maintains appropriate stock of office supplies.

14. Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.

15. Knowledge of staff schedule.

16. Properly adheres to safety practices and performs safety inspections in areas of responsibility.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• High school diploma or equivalent

• Two years of related clerical experience

Ability to promote the Career Success Standards (CSS) by modeling appropriate behaviors, mentoring students when necessary, and monitoring both positive and negative behaviors through interventions.

Strong organizational skills

Excellent verbal and written communication skills Ability to type 55 words per minute.

Computer proficiency: knowledge of computer software and networking systems preferred.

• Position requires a valid driver's license in the state of employment with an acceptable driving record is required.

• 1-9 documentation required to verify authorization to work in the United States

• Ability to pass a pre-employment drug test and background check.

Additional Information

This job description is not a comprehensive listing of all duties or responsibilities that are required for this position and may be updated. In the event of a change of duties, the employee will be notified.

Dynamic Educational Systems, Inc., (DESI) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, marital status, amnesty, or status as covered veterans in accordance with applicable federal, state, and local laws. These include the Americans with Disabilities Act (ADA) and Americans with Disabilities Act Amendments Act (ADAAA), in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).