Assistant Director of Facilities Management in Frankfort, Kentucky at Kentucky State University

TITLE: Assistant Director of Facilities Management

DEPARTMENT: Facilities

REPORTS TO: Associate VP Capital Planning and Facilities Management

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 40 hours per week

LOCATION: On-Site-Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY:

Under the general direction of the Director of Facilities Management, the Assistant Director of Facilities Management assists in the leadership, administration, and daily operation of the University's facilities maintenance program. The position provides operational oversight of building maintenance, preventive maintenance, utilities, fleet operations, contracted services, facility inspections, and maintenance personnel while assisting with budget administration, project planning, regulatory compliance, and strategic facilities initiatives. The Assistant Director exercises independent judgment in coordinating maintenance operations, establishing work priorities, allocating resources, and resolving operational issues to ensure safe, efficient, and reliable campus facilities. This position requires a regular, reliable, and consistent on-campus presence to effectively perform management, supervisory, and operational responsibilities and is not suitable for remote work except as approved in accordance with University policy..

ESSENTIAL JOB FUNCTIONS:

Assists the Director of Facilities Management in planning, organizing, directing, and evaluating the daily operations of the Facilities Management Department.Assesses the condition of campus facilities and infrastructure and recommends maintenance, repair, renovation, replacement, and capital improvement priorities.Assists in developing short-term and long-term maintenance plans for mechanical, electrical, plumbing, fire protection, roofing, structural systems, utility infrastructure, and building interiors and exteriors.Coordinates and monitors preventive maintenance programs to maximize equipment reliability and extend the useful life of University facilities.Supervises and coordinates the daily activities of maintenance personnel and assists with employee scheduling, work assignments, training, performance management, and operational oversight.Assists with recruitment, onboarding, training, coaching, and performance evaluations of Facilities Management employees.Ensures maintenance work is completed safely, efficiently, and in accordance with applicable codes, regulations, University policies, and industry standards.Assists with preparation, administration, and monitoring of departmental operating and facilities-related budgets while ensuring responsible stewardship of University resources.Coordinates and monitors contracted maintenance services to ensure work is completed according to contract specifications and University expectations.Oversees the operation, maintenance, and repair scheduling of Facilities Management vehicles and equipment.Conducts facility inspections and identifies deficiencies requiring corrective action.Coordinates responses to emergency maintenance situations and assists in developing operational contingency plans.Maintains effective working relationships with faculty, staff, students, contractors, vendors, and external agencies while resolving operational issues in a professional and timely manner.Assists in maintaining records, preparing reports, monitoring work order systems, and supporting departmental planning and regulatory reporting.Supports compliance with applicable federal, state, local, environmental, safety, and University regulations governing facilities operations.Maintains a regular, reliable, and consistent on-campus presence to effectively perform the essential functions of the position.Performs other duties as assigned.