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Finance Manager in Toronto, Ontario at Malvern Family Resource Centre

NewSalary: $65000 - $85000
Malvern Family Resource Centre
Toronto, Ontario, M1B 5E2, Canada
Posted on
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Job Description

Key Responsibilities

Financial Management and Reporting

  • Oversee day-to-day accounting functions, including accounts payable, accounts receivable, general ledger, banking, and account reconciliations.
  • Ensure financial transactions are properly authorized, coded, recorded, and supported.
  • Lead monthly, quarterly, and year-end closing processes.
  • Prepare timely and accurate financial statements, management reports, reconciliations, and supporting schedules.
  • Monitor cash flow and banking activities and prepare cash-flow projections.
  • Maintain accurate and organized financial records in accordance with audit, legal, and funding requirements.
  • Prepare applicable HST rebate claims and other regulatory filings.


    • Budgeting and Forecasting

  • Lead the annual budgeting process in collaboration with senior leadership and program managers.
  • Prepare financial forecasts, projections, and variance analyses.
  • Monitor departmental and program budgets and identify financial risks, pressures, and opportunities.
  • Provide financial analysis and recommendations to support organizational decision-making.
  • Assist managers in understanding their budgets, expenditures, and financial responsibilities.
  • Support the preparation of program budgets, grant applications, and funding proposals.


    • Funding and Grant Compliance

  • Oversee the financial administration of government funding, grants, donations, and other revenue sources.
  • Ensure revenues and expenses are accurately allocated across programs, departments, and funding sources.
  • Review funding agreements and establish appropriate tracking and reporting requirements.
  • Prepare and review financial reports, claims, reconciliations, and supporting documentation for funders.
  • Monitor funding deadlines and ensure reports are complete, accurate, and submitted on time.
  • Work with program managers to address budget variances and maintain compliance with funding agreements.

    • Payroll Oversight

  • Oversee payroll processing for more than 80 employees, ensuring accuracy and timeliness.
  • Review payroll reports, employee changes, deductions, remittances, and reconciliations.
  • Ensure compliance with applicable payroll, tax, employment, and organizational requirements.
  • Collaborate with Human Resources regarding payroll changes, benefits, vacation accruals, and employee records.
  • Support the preparation and review of T4s, Records of Employment, and other payroll-related filings.

    • Audit, Compliance and Internal Controls

  • Coordinate the annual external audit and serve as the primary contact for auditors.
  • Prepare audit schedules, working papers, reconciliations, and supporting documents.
  • Support the preparation of year-end financial statements.
  • Ensure compliance with Canadian accounting standards for not-for-profit organizations, CRA requirements, funding agreements, and organizational policies.
  • Develop, document, implement, and regularly review financial policies, procedures, and internal controls.
  • Identify financial risks and recommend appropriate corrective actions.
  • Prepare financial information for senior leadership, the Finance Committee, and the Board of Directors.

    • Leadership and Collaboration

  • Supervise, coach, and support finance staff.
  • Review and approve the work of finance team members.
  • Establish clear priorities, responsibilities, and performance expectations.
  • Provide financial guidance and training for managers and employees.
  • Collaborate with senior leadership, program teams, Human Resources, funders, auditors, financial institutions, and vendors.
  • Support improvements to accounting systems, financial processes, and reporting tools.
  • Participate in organizational planning and special projects.
  • Perform other related duties as assigned.


    • Qualifications

  • Degree in accounting, finance, business administration, or related field.
  • Chartered Professional Accountant designation is strongly preferred.
  • Minimum five years of accounting and financial management experience.
  • At least two years of experience in a nonprofit, charitable, community service, healthcare, or publicly funded organization is preferred.
  • Experience with budgeting, forecasting, financial reporting, audits, fund accounting, and funding agreements.
  • Experience overseeing payroll in a medium-sized organization.
  • Previous experience supervising or leading finance staff.
  • Knowledge of Canadian accounting standards for not-for-profit organizations and applicable CRA requirements.
  • Advanced proficiency in Microsoft Excel and QuickBooks online.
  • Experience using accounting, payroll, and financial-reporting systems.
  • Experience working with multiple programs, cost centers, and restricted funding.

    • Knowledge and Skills

  • Strong financial analysis, judgment, and problem-solving skills.
  • Excellent attention to detail and commitment to accuracy.
  • Ability to explain financial information clearly to individuals without an accounting background.
  • Strong organizational and time-management skills.
  • Ability to manage multiple priorities and deadlines.
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to work independently and collaboratively.
  • Demonstrated discretion when handling confidential information.
  • Commitment to accountability, transparency, equity, inclusion, and the organization’s mission.


    • Compensation

    The salary range for this position is $65,000 - $85,000 annually, based on qualifications and experience. The organization also offers a comprehensive benefits package, paid vacation, professional development opportunities, and pension or RRSP benefits.

    Job Location

    Toronto, Ontario, M1B 5E2, Canada

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