HR Assistant in Minneapolis, Minnesota at VAA

HR Assistant - Hybrid

Are you a professional who is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment? If so, this HR Assistant role may be for you!

The HR Assistant provides administrative and operational support to the Human Resources and Talent Acquisition functions. This role is responsible for coordinating recruiting activities, conducting initial candidate outreach, maintaining HR systems and records, acting as a backup to benefits functions, and supporting HR operations and reporting.

Talent Acquisition Support

• Assist the Talent Acquisition Lead with recruiting coordination, candidate communications, and hiring process administration.
• Coordinate and schedule interviews between candidates and interview teams.
• As requested, review and screen resumes, and conduct initial phone interviews to assess candidate qualifications, experience, and interest.
• Send candidate assessments, track completion status, and communicate next steps.
• Maintain applicant tracking records and ensure timely movement of candidates through the recruitment process.
• Support and participate in onboarding for new hires as needed.

Operations Support

• Maintain HRIS system and ATS records and generate standard or ad hoc reports.
• Identify and implement efficiencies and automation opportunities for core HR processes.
• Maintain employee electronic personnel files; conduct periodic audits to ensure completeness and compliance.
• Provides support for Organizational Services tasks and/or special projects.
• Serves as a backup to facilitate Open Enrollment, Benefits onboarding, Flyte administration and other benefits related projects.
• Assists with Wellness/Outreach Committee follow-up items, including meeting minutes, scheduling, and flyer creation.
• Responsible for the preparation and submission of annual compliance reports and documentation.
• Process employee status changes such as promotions, terminations, and leave requests.
• Create and maintain spreadsheets and tracking tools for HR reporting.
• Assist with benefits system administration, including open enrollment and employee inquiries.
• Other duties as assigned.

Competencies:

Technical

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• Interest and aptitude for technology and creating efficient systems.
• Experience with ATS and HRIS Software preferred.

Personal

• Maintain a high level of confidentiality and discretion when working with sensitive information.
• Strong verbal, written and interpersonal skills.
• Produces high quality work in an organized and timely manner.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and deadlines effectively.

Education and Experience:

• Bachelor's Degree in HR or similar combination of education and experience – preferred.
• aPHR, PHR, or SHRM-CP certification - a plus.

Starting Hourly Range: $25.00 - $32.00. A variety of factors are considered when determining an offer including, but not limited to, market data, geographic location, experience, and specialized skills.

Benefits: Health, dental, vision, life insurance, profit-sharing, 401(k), paid leave, and more!

Get to Know VAA

VAA is an Engineering, Planning and Design firm specializing in commercial projects, bulk commodity-handling facilities, and structures for value-added processing, manufacturing and distribution. VAA is one of the industry's leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. We serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses.

Hear first-hand what it's like to work here, the range of opportunities you can find and the wealth of resources that will support you - both professionally and personally: https://vaaeng.com/careers/#careers-video

Why VAA?

• It's not all calcs and CAD around here. Join your peers for a chili cookoff or homebrew tasting... get an opportunity to dunk the CEO during our annual Community Caring Campaign. Take advantage of charitable PTO to volunteer for organizations you're passionate about. At VAA, we're committed to building community from within and making a difference in the communities where we live and work.
• Support for life/work balance: flexible schedule options, onsite gym, Employee Assistance Program, and fun opportunities for friendly competition
• Ongoing professional development, including mentoring, online learning and tuition reimbursement.
• An award-winning workplace, recognized by USA Today as a national 2024, 2025 and 2026 Top Workplace USA and by the Star Tribune as one of Minnesota's Top 200 Workplaces (2022/2023/2024/2025).

VAA is an Equal Employment Opportunity/Vets/Disability employer

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VAA is an Equal Employment Opportunity/Vets/Disability employer