Compliance Assistant in Los Angeles, California at The Educare Foundation

About EduCare Foundation

At EduCare Foundation, we believe that love is the foundation of education and that every young person deserves the opportunity to learn, lead, and thrive.

Through expanded learning, academic enrichment, social-emotional learning, and student-support programs, we partner with schools and communities across Los Angeles County to help young people build confidence, discover their strengths, and reach their full potential.

Our mission is to inspire and empower young people to become responsible global citizens, courageous and compassionate leaders, and to live their dreams. Guided by our Heartset® Education approach, our employees create safe, caring, and engaging spaces where students feel seen, supported, and inspired.

When you join EduCare, you are not simply accepting a job—you are becoming part of a mission-driven community committed to shaping brighter futures.

Position Summary

The Compliance Assistant helps bring EduCare Foundation's mission to life by supporting the accuracy, accountability, and quality of our after-school programs. This position plays an important role in ensuring that program records, attendance reporting, and administrative practices meet applicable grant, contractual, school-district, and organizational requirements.

Working closely with the Compliance Manager, Compliance Coordinator, and After School Programs management team, the Compliance Assistant conducts documentation audits, maintains program records, identifies compliance concerns, and supports staff in understanding and following established procedures.

Through school-site visits, program observations, staff coaching, and ongoing collaboration, this position helps strengthen program operations and ensure that EduCare continues to provide safe, organized, and high-quality learning environments for students throughout Los Angeles County.

Why Join EduCare?

As a Compliance Assistant, you will have the opportunity to make a meaningful difference by helping ensure that the programs serving young people operate with integrity, consistency, and accountability. Your attention to detail, commitment to quality, and ability to support others will contribute directly to the success of our school-site programs.

In this role, you will have the opportunity to:

• Make a meaningful difference in the lives of young people by supporting high-quality after-school programs.
• Help ensure that program operations meet grant, contractual, and organizational compliance requirements.
• Work collaboratively with Site Coordinators, Regional Managers, and program leadership throughout Los Angeles County.
• Develop experience in compliance monitoring, documentation auditing, program evaluation, and continuous improvement.
• Support staff through training, coaching, and guidance on attendance and documentation procedures.
• Strengthen your analytical, organizational, communication, and problem-solving skills.
• Participate in professional development and gain experience working within a mission-driven nonprofit organization.
• Work alongside passionate colleagues who believe in leading with empathy, integrity, and heart.
• Contribute to a culture where every employee's work supports student success.

If you are detail-oriented, organized, collaborative, and passionate about supporting programs that make a positive difference for young people, we would love to learn more about you.

What You'll Do

In this role, you will combine strong organizational and analytical skills with effective communication, problem-solving, and a commitment to program quality. Your primary responsibilities will include:

Essential Duties and Responsibilities

Program Compliance and Auditing

• Conduct monthly audits of student attendance records, registration forms, enrollment documentation, consent forms, and other required program records.
• Review program documentation for accuracy, completeness, consistency, and compliance with applicable requirements.
• Assist with monitoring compliance related to After School Education and Safety (ASES), 21st Century Community Learning Centers (21CCLC), and After School Safety and Enrichment for Teens (ASSETs) programs.
• Support compliance with applicable federal and state grant requirements, school-district agreements, vendor contracts, and organizational policies.
• Identify missing documentation, reporting discrepancies, procedural concerns, and other potential compliance issues.
• Communicate audit findings and documentation concerns to the Compliance Manager, Compliance Coordinator, and appropriate program leadership.
• Assist with tracking corrective actions and following up on identified compliance concerns.
• Support continuous improvement efforts designed to strengthen program accuracy, accountability, and operational effectiveness.
• Submit required audit documentation, attendance reports, and compliance-related records within established deadlines.

Attendance and Records Management

• Assist the Compliance Coordinator with maintaining accurate student attendance records, enrollment documentation, consent forms, staff sign-in sheets, and other required records.
• Collect, review, organize, and maintain school-site attendance and compliance documentation.
• Ensure program records are securely stored, maintained, and handled in accordance with applicable confidentiality and recordkeeping requirements.
• Review attendance documentation to identify missing information, incomplete records, or reporting inconsistencies.
• Follow up with appropriate program staff to obtain missing documentation or resolve identified discrepancies.
• Support the accurate use of EduCare's designated attendance and program management systems.
• Assist with preparing reports and organizing documentation for internal reviews, grant monitoring, and external compliance audits.
• Maintain organized records that support timely reporting, effective program monitoring, and compliance verification.

Staff Training and Compliance Support

• Assist the Compliance Coordinator with monthly attendance policy and procedure training for newly hired program staff.
• Provide guidance to Site Coordinators and program employees regarding attendance reporting, registration documentation, and compliance procedures.
• Support program staff in using Beyond the Bell's Mobile Attendance Application and other designated attendance systems.
• Explain documentation expectations and assist staff in understanding established reporting procedures.
• Conduct program observations to identify staff training needs, documentation concerns, and opportunities to strengthen program practices.
• Participate in coaching conversations with staff regarding compliance expectations and administrative procedures.
• Recommend additional training, resources, or guidance when appropriate.
• Communicate updated policies, procedures, and department-level information to program staff in a timely and professional manner.
• Reinforce consistent compliance practices across assigned school sites and program locations.

Program Monitoring and Continuous Improvement

• Visit school sites to observe program operations and review compliance-related practices.
• Assess whether attendance procedures, documentation processes, and established program requirements are being followed.
• Identify opportunities to improve recordkeeping, reporting accuracy, and administrative efficiency.
• Collaborate with program leadership to address recurring documentation or compliance concerns.
• Provide constructive feedback and practical recommendations to strengthen staff understanding and performance.
• Support the implementation of updated compliance procedures and operational improvements.
• Assist with evaluating the effectiveness of compliance-related training and staff support.
• Promote a culture of accountability, accuracy, continuous learning, and shared responsibility for program quality.

Collaboration and Operational Support

• Work collaboratively with the Compliance Manager, Compliance Coordinator, Site Coordinators, Regional Managers, and After School Programs leadership.
• Maintain professional and respectful communication with school administrators, district representatives, program staff, and other organizational partners.
• Respond to compliance-related questions and requests for documentation in a timely manner.
• Share relevant findings, updates, and concerns with appropriate team members.
• Attend required agency meetings, departmental meetings, training sessions, and professional development activities.
• Travel to school sites, administrative offices, and other locations throughout Los Angeles County as required.
• Follow EduCare Foundation's policies, procedures, confidentiality standards, and Code of Conduct.
• Perform other related duties and projects as assigned.

Supervisory Responsibilities

This position does not have formal employee supervisory responsibilities. However, the Compliance Assistant may provide guidance, coaching, and technical assistance to program staff regarding attendance procedures, documentation requirements, and compliance expectations.

Additional Responsibilities

The duties listed above describe the primary responsibilities of the position but are not intended to be an exhaustive list. The Compliance Assistant may perform other related duties and projects as assigned to support program compliance, operational effectiveness, and EduCare Foundation's mission.

What You'll Bring

We are looking for an organized, dependable, and detail-oriented professional who understands the importance of accurate documentation, consistent procedures, and accountability in delivering high-quality after-school programs.

The ideal candidate enjoys working collaboratively with others, approaches challenges with a solution-focused mindset, and recognizes that strong compliance practices help create successful programs and positive experiences for students.

Required Qualifications

Education

Relevant education, training, or coursework in education, nonprofit administration, business administration, compliance, or a related field is beneficial.

Experience

• At least 1–2 years of experience working in after-school programs, nonprofit compliance, program administration, or a related field.
• Experience managing multiple projects, assignments, and competing priorities.
• Experience maintaining records, reviewing documentation, or supporting administrative and compliance processes.
• Experience working with school administrators, teachers, program staff, families, students, or other community stakeholders.
• Experience conducting program observations, documentation reviews, or compliance-related audits is preferred.
• Familiarity with ASES, 21CCLC, ASSETs, or similar publicly funded educational programs is preferred.
• Previous supervisory, coaching, or staff-training experience is preferred.

Knowledge, Skills, and Abilities

• Strong organizational, administrative, and recordkeeping skills.
• Excellent attention to detail and commitment to maintaining accurate and complete documentation.
• Ability to review records, identify discrepancies, and recommend appropriate solutions.
• Strong written and verbal communication skills.
• Ability to communicate clearly, professionally, and respectfully with individuals from diverse backgrounds.
• Ability to explain policies, procedures, and documentation requirements in a clear and supportive manner.
• Ability to conduct program observations and provide constructive feedback.
• Strong analytical, critical-thinking, and problem-solving skills.
• Ability to manage multiple assignments, deadlines, and changing priorities.
• Ability to remain focused and productive while working in environments with frequent interruptions.
• Ability to work independently while contributing to a collaborative team.
• Ability to maintain confidentiality and handle sensitive program and student information appropriately.
• Sound judgment, initiative, dependability, and accountability.
• Ability to follow written, verbal, and electronic instructions.
• Ability to adapt to changing procedures, program requirements, and operational needs.
• Proficiency with computers, electronic records, office applications, and workplace technology.
• Ability to learn and effectively use attendance-tracking systems, databases, and other program management applications.
• Ability to work effectively with school administrators, educators, families, students, district representatives, and EduCare employees.
• Commitment to EduCare Foundation's mission, values, and professional standards.

Bilingual proficiency in English and Spanish is preferred.

What Success Looks Like at EduCare

Leading with Heart

Approaches colleagues, school-site staff, students, families, and community partners with empathy, patience, authenticity, and respect. Understands that compliance support should be collaborative, constructive, and focused on helping others succeed.

Compliance and Accountability

Demonstrates a strong commitment to meeting grant, contractual, regulatory, and organizational requirements. Takes ownership of assigned compliance responsibilities and follows through on identified concerns.

Documentation Accuracy

Maintains complete, accurate, organized, and secure program records. Reviews information carefully, identifies discrepancies, and supports timely resolution of documentation concerns.

Program Quality and Continuous Improvement

Recognizes that accurate records, consistent procedures, and effective compliance practices contribute to stronger programs and positive student outcomes. Identifies opportunities to improve processes and supports practical solutions.

Staff Support and Development

Provides clear guidance, constructive feedback, and helpful resources to program staff. Supports employees in understanding attendance procedures, documentation requirements, and compliance expectations.

Job Knowledge and Growth

Demonstrates the knowledge and skills required for the position, applies new procedures, seeks opportunities to learn, and understands how individual responsibilities contribute to EduCare's mission.

Technology

Uses required technology effectively, adapts to new systems, troubleshoots basic issues, and uses technology to improve accuracy, communication, and productivity.

Communication

Communicates clearly, professionally, and respectfully; listens to understand; keeps appropriate individuals informed; and adjusts communication for different audiences and situations.

Service and Responsiveness

Responds promptly and thoughtfully to staff, school personnel, district representatives, and colleagues. Approaches questions, concerns, and challenging situations calmly, respectfully, and with a solution-focused mindset.

Collaboration and Community

Works collaboratively with colleagues and school-site partners, welcomes constructive feedback, contributes to a positive team environment, and recognizes that EduCare's impact is strengthened when people work together.

Professionalism and Integrity

Treats others with dignity and respect, maintains appropriate professional boundaries, protects confidential information, follows through on commitments, and models the values expected of EduCare employees.

Adaptability

Responds constructively to changing priorities, program requirements, documentation needs, deadlines, and unexpected situations.

Dependability and Accountability

Reports to work and meetings on time, takes responsibility for assigned duties, meets deadlines, and communicates promptly when support or an adjusted plan is needed.

Initiative and Problem-Solving

Takes ownership of responsibilities, identifies potential compliance concerns, recommends improvements, uses sound judgment, and asks for or offers assistance when appropriate.

Planning, Quality, and Accuracy

Organizes responsibilities, uses time effectively, maintains complete records, reviews work for accuracy, incorporates feedback, and looks for ways to strengthen program quality and compliance.

Safety and Care

Contributes to safe, organized, and accountable program environments. Follows all applicable EduCare, school-site, and district safety procedures and promptly communicates concerns requiring additional support.

Schedule Requirements

• Must be available to work the schedule established by the After School Programs Department.
• Work hours may include administrative responsibilities, school-site visits, compliance reviews, meetings, and staff training.
• Some evening or weekend work may be required for meetings, training sessions, or special program activities.
• Work schedules and assignments may change based on program needs, funding, staffing, or organizational requirements.

Travel and Work-Location Requirements

• Must be willing and able to travel to multiple school sites and other locations throughout Los Angeles County.
• Work may be performed at school sites, EduCare's central office in Van Nuys, and an approved home-office location, depending on assigned responsibilities.
• Must be available to attend in-person meetings, compliance reviews, program observations, and required training sessions.
• Work locations and assignments may change based on program and operational needs.

Physical Requirements

The physical requirements described below represent those generally required to perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

While performing this job, the employee is regularly required to sit, stand, walk, speak, hear, use their hands, and reach with their hands and arms. The employee may also be required to bend, kneel, crouch, or stoop.

The employee must be able to:

• Move throughout school campuses, offices, and program facilities to conduct observations and compliance reviews.
• Use computers and other workplace technology for extended periods.
• Review electronic and printed documentation.
• Organize and transport routine office supplies and compliance materials as needed.
• Perform administrative duties in office and school-site environments.

Work Environment

This position works in a combination of administrative offices, home-office settings, and school-site environments throughout Los Angeles County.

Work may take place in offices, classrooms, multipurpose rooms, and other program areas. The employee may work indoors and outdoors during school-site visits and may experience changing weather conditions. Noise levels may vary depending on the assigned location and program activities.

Pre-Employment and Continuing Requirements

Before beginning employment, the selected candidate must:

• Successfully complete a Live Scan background check.
• Provide proof of a negative tuberculosis test dated within 60 days before the hire date.
• Meet all applicable school-district, grant, and program clearance requirements.

Following hire, the employee must:

• Obtain CPR and First Aid certification within 90 days of employment, unless an earlier deadline is required.
• Complete all assigned organizational, safety, and compliance training, including harassment-prevention training.
• Maintain all certifications, clearances, and training requirements associated with the position.

Equal Employment Opportunity

EduCare Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, age, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity, gender expression, marital status, military or veteran status, physical or mental disability, medical condition, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

EduCare Foundation provides reasonable accommodations to qualified applicants and employees with disabilities and for other reasons required by applicable law. Applicants who need a reasonable accommodation during the application or hiring process may contact Human Resources at hr@educarefoundation.com.