Associate Director, Executive Leadership in Brazil at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Associate Director, Executive Leadership based in Brazil.

This role serves as a trusted operational partner to the President & CEO, helping ensure the Executive Office runs smoothly and remains focused on strategic priorities.
You will combine executive support, Board governance coordination, leadership communication, and strategic project management.
The position requires exceptional organization, judgment, discretion, and the ability to anticipate needs in a complex executive environment.
You will coordinate high-level meetings, manage competing priorities, and help translate leadership objectives into actionable plans.
Your work will facilitate effective collaboration among executives, Board members, staff, donors, volunteers, and external stakeholders.
You will also develop processes and systems that strengthen operational efficiency and improve the effectiveness of the Executive Office.
This is an impactful opportunity for an experienced executive operations professional who thrives in a mission-driven and highly collaborative environment.

• Manage the President & CEO’s complex calendar, balancing competing priorities and ensuring schedules remain aligned with organizational objectives.
• Coordinate executive travel, including transportation, accommodation, itineraries, meeting logistics, and expense reporting.
• Organize executive correspondence and email, identify priorities, draft responses when appropriate, and ensure timely follow-up.
• Prepare executive briefings, presentations, reports, correspondence, agendas, and other leadership materials.
• Anticipate executive needs by identifying potential conflicts, gathering relevant information, and proactively resolving issues.
• Serve as a trusted liaison between executive leadership, Board members, staff, donors, volunteers, and external partners while maintaining a high degree of confidentiality and professionalism.
• Act as the primary administrative liaison to the Board of Directors and coordinate Board and committee meetings, calendars, logistics, travel, agendas, presentations, and supporting documentation.
• Partner with executive leadership to develop Board and committee agendas aligned with governance priorities and organizational objectives.
• Prepare initial drafts of Board and committee meeting minutes and coordinate timely distribution, follow-up, and action tracking.
• Maintain Board governance records, resolutions, committee rosters, onboarding materials, orientation documentation, and required acknowledgements.
• Coordinate Executive Leadership Team meetings and organizational planning sessions, including agendas, materials, summaries, action items, and deliverables.
• Facilitate communication across executive leadership and develop systems that improve organization, information flow, and operational effectiveness.
• Coordinate cross-functional strategic initiatives sponsored by the President & CEO, developing project plans, timelines, milestones, status reports, and documentation.
• Monitor project progress, identify risks or delays, coordinate follow-up, and communicate recommendations to leadership.
• Manage Executive Office expenses, invoices, contracts, subscriptions, confidential records, and administrative processes.
• Coordinate special events, leadership retreats, executive meetings, and Board functions, and contribute to additional strategic or administrative projects as needed.

Requirements

• Bachelor’s degree or equivalent combination of education and professional experience.
• At least 5 years of progressively responsible experience supporting senior executives, C-suite leaders, or comparable organizational leadership.
• Demonstrated experience managing executive calendars, travel arrangements, high-level meetings, correspondence, communications, and confidential information.
• Experience supporting Boards of Directors, executive committees, governance activities, or similar senior-level organizational functions.
• Proven project management experience involving multiple stakeholders, competing priorities, deadlines, and cross-functional deliverables.
• Exceptional written and verbal communication skills, with the ability to prepare polished executive-level materials and communicate professionally with diverse stakeholders.
• Advanced proficiency with Microsoft Office Suite and modern collaboration technologies.
• Strong organizational skills and exceptional attention to detail, with the ability to anticipate needs and proactively resolve issues.
• Excellent judgment, discretion, and confidentiality when handling sensitive executive and organizational information.
• Ability to manage multiple priorities independently while maintaining accuracy, responsiveness, and a high level of service.
• Experience supporting a President, CEO, Executive Director, or similar senior executive is preferred.
• Previous experience in a nonprofit or mission-driven organization is preferred.
• Experience coordinating complex executive or Board meetings and events, including travel, lodging, venues, catering, materials, and schedules, is advantageous.
• Project management certification or equivalent practical experience is a plus.
• Ability to begin the workday at 9:00 a.m. Eastern Time, regardless of location or time zone, and accommodate occasional travel.

Benefits

• Annual salary range of $95,000–$105,000.
• Remote work-from-home opportunity.
• Standard 35-hour work week with flexible working hours.
• Medical, dental, and vision insurance with prescription coverage.
• Health Savings Account with contribution matching and Flexible Spending Accounts for medical and dependent care.
• Paid sick leave and paid holidays.
• Generous paid time off policy with an increasing accrual rate based on tenure.
• Employee Assistance Program (EAP).
• Employer-paid basic life insurance and short- and long-term disability coverage.
• Optional additional life and dependent life insurance.
• 403(b) retirement savings plan with employer matching.
• Professional learning and development opportunities, including leadership development.
• Opportunity to contribute to a mission-driven organization serving individuals and families affected by neuromuscular diseases.
• Flexible remote environment with occasional travel requirements.